Legal Operations Specialist - Contracts Administrator

Lynden; Seattle (WA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Discretionary bonus

Cell allowance

Medical plans

Family medical/dental/vision

FSA/HSA

PTO and holidays

401(k) match

Mass transit reimbursement

Tuition reimbursement

Job summary

Lynden Incorporated is seeking a Legal Operations Specialist to join our SeaTac-based legal team. You will manage the contract lifecycle, coordinate administration, maintain legal files, and track matters from intake through completion.

This is a hybrid role in a stable, family-owned company with 40+ years of no layoffs. You will collaborate with attorneys, paralegals, Lynden companies, and business partners while building templates, SOPs, and dashboards to streamline operations and improve

Qualifications

• Bachelor's degree in legal studies, business, or a related field.
• Four years of contract administration experience with CLM systems.
• Two years of experience managing legal files or matters.

Responsibilities

• Manage end-to-end contract lifecycle using CLM platform.
• Prepare agreements for signature and coordinate intake and templates.
• Maintain legal calendar and develop a dashboard to track open matters.
• Coordinate intake and management of SOPs and monitor legal mailbox for routing.
• Organize legal files and support matter management from intake to completion.
• Create and maintain forms, templates, SOPs, and workflow tools.
• Build and maintain SharePoint sites.
• Support records retention program and partner with business teams.
• Collaborate with attorneys, paralegals, Lynden companies, and cross-functional teams.

Skills

Contract administration

CLM systems

Legal matter management

SharePoint

Records retention

SOPs

Dashboard creation

Cross-functional collaboration

Education

Bachelor's degree

Job description

Lynden Incorporated is seeking a Legal Operations Specialist to join our SeaTac-based legal team. In this role, you will manage contract lifecycle processes, coordinate contract administration, maintain legal files, and track legal matters from intake through completion. This position is not safety sensitive.

Join a stable, family-owned company with more than 40 years without layoffs. You will have the opportunity to improve the tools, workflows, and information that help Lynden’s legal team and business partners manage contracts and legal matters effectively.

Who We Are

Lynden is a family-owned transportation and logistics company helping customers balance speed and budget with shipping via air, land, or sea. Our SeaTac corporate office supports 15 Lynden companies and more than 2,500 employees. With 40+ years of no layoffs, we offer you long-term stability in a career that’s as rewarding as it is an adventure!

What You Will Be Doing

• Manage the end-to-end contract lifecycle using our contract lifecycle management (CLM) platform.
• Prepare agreements for signature; coordinate intake and template requests; review and revise agreements using approved templates and attorney guidance; track contractual obligations; and provide deadline reminders.
• Maintain the company’s legal calendar and develop a comprehensive dashboard to track open matters, including litigation, discovery, research items, and department projects.
• Coordinate the intake and management of standard operating procedures (SOPs) and monitor the legal notice mailbox and email for timely routing and follow‑up.
• Organize legal files and support legal matter management from intake through completion, including discovery requests, litigation support, legal research deliverables, and permitting.
• Create and maintain forms, templates, SOPs, and workflow tools to streamline legal operations.
• Build and maintain user‑friendly SharePoint sites.
• Support the administration of the company’s records retention program by coordinating updates, tracking retention requirements, and helping business partners implement records management practices.
• Collaborate with attorneys, paralegals, Lynden companies, and cross‑functional business partners.

What’s In It For You

• Discretionary bonus program
• Competitive wages + annual wage reviews
• Cell Allowance: $10 per month
• Two medical plans starting as low as $0/month
• Medical, dental and vision for your family for $222/month (HDHP)
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Mental health programs (in‑office and virtual)
• 17 days Paid Time Off a year + additional paid extended leave. PTO increases with tenure
• 8 paid holidays each year
• 401(k) with company match + additional contributions
• No‑cost Employee assistance program, life insurance, long term disability and AD&D
• Tuition Reimbursement program
• Mass transit reimbursement
• Career advancement through internal promotions

What We Need From You (required)

• Bachelor’s degree in legal studies, business, or a related field.
• Four years of experience in contract administration, including hands‑on use of contract lifecycle management processes or CLM systems.
• Two years of experience managing legal files, legal matters, or comparable case and records documentation.

What Would Be Nice To Bring (preferred)

• Paralegal certificate or certification preferred.
• Project management or contract management certification preferred.

More Info

• This position is not eligible for relocation.

Your Schedule

• We offer a flexible start window between 7:00am and 8:00am Monday – Friday.
  • To support team coordination, you are expected to begin work at the same selected time each day.
• After completing training, you will work a hybrid schedule with four days onsite at our SeaTac, WA office and one day remote each week.

Why should you join us?

• We’re ethical and human. We don’t get everything perfect, but we try hard. When we miss the mark, we own it and make it right.
• We work as a collaborative team built on respect and support.
• Our casual office includes an on‑site gym, free parking and easy access to Link Light Rail.

Fine Print

All employment offers are contingent on a satisfactory background check and pre‑employment drug screen, excluding marijuana where prohibited by law. Random drug testing does not include marijuana for non‑safety‑sensitive positions in Washington.

Lynden Incorporated is an equal opportunity employer and does not discriminate based on any protected status.