Legal Operations Assistant

Valid8 Financial, Inc.; New Jersey; On-site; USD 42,000 - 62,000; Full time

Job summary

Valid8 Financial, Inc. is seeking a Legal Administrator I to support the legal department with foundational tasks, including data entry, contract management, and compliance activities under supervision. The role also assists other departments as directed by management to meet firm needs.

The position emphasizes accuracy, teamwork, and the ability to handle confidential information using MS Office tools. Strong organizational skills and reliability are essential for success.

Qualifications

• Strong organizational skills with high attention to detail.
• Ability to prioritize and manage time effectively in a fast-paced environment.
• Excellent written and verbal communication; collaborates with internal/external teams.

Responsibilities

• Enter and maintain contract data, insurance certificates, and compliance information in internal systems.
• Maintain compliance trackers and update documentation repositories.
• Process and track Certificates of Insurance (COI) requests.
• Provide general administrative support including document formatting, filing, and scanning.
• Assist with intake and routing of requests to appropriate legal team members.
• Collaborate with team to identify and implement small process improvements in data handling and compliance.

Skills

Organized

Attention to detail

Time management

Communication

Collaboration

People skills

Education

Administrative experience

Tools

MS Word

Excel

Outlook

Adobe Suite

Job description

Valid8 Financial, Inc. is seeking a Legal Administrator I to support the legal department with foundational tasks, including data entry, contract management, and compliance activities under supervision. The role also assists other departments as directed by management to meet firm needs.

The position emphasizes accuracy, teamwork, and the ability to handle confidential information using MS Office tools. Strong organizational skills and reliability are essential for success.