LEGAL OFFICE SUPPORT ASSISTANT I

Los Angeles County; Los Angeles (CA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a motivated Legal Office Support Assistant I to join their team. In this dynamic role, you will be responsible for performing essential legal clerical work, ensuring the accurate preparation and processing of legal documents. Your expertise in legal terminology and procedures will be vital as you support attorneys in criminal and civil law practices. This position offers a unique opportunity to contribute to the legal field while enjoying a variety of outstanding benefits. If you have a passion for law and a keen eye for detail, this is the perfect chance to advance your career in a supportive environment.

Benefits

Health insurance

Retirement plan

Paid time off

Flexible scheduling

Professional development opportunities

Qualifications

• One year of specialized office clerical experience in legal settings.
• Ability to prepare and process various legal documents.

Responsibilities

• Perform routine legal clerical work in a County law office.
• Prepare and process legal documents and correspondence.

Skills

Legal terminology knowledge

Clerical skills

Typing skills

Communication skills

Organizational skills

Education

High school diploma or equivalent

Tools

Electronic databases

Job description

TYPE OF RECRUITMENT Open Competitive Job Opportunity

REPOSTING INFORMATION This announcement is a reposting to reopen the filing period, update typewriting skill, eligibility, and Supplemental Questionnaire Information.

APPLICATION FILING PERIOD Applications will be accepted starting Tuesday, October 15, 2024 at 8:00 am (PT).

This recruitment will remain open until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER R2160E-R

The County of Los Angeles is recruiting for highly motivated and career-minded individuals to fill the position of Legal Office Support Assistant I.

With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 departments provide vital public services.

What does a Legal Office Support Assistant I do? The Legal Office Support Assistant I will perform routine legal clerical work in a County law office and are required to possess a basic knowledge of legal terminology, legal procedures, and various legal forms and documents and their processing. They are responsible for providing a full range of legal clerical services for attorneys engaged in the practice of criminal or civil law.

Check Out Our Outstanding Benefits! Click here to see a list of employee benefits!

• Types from handwritten drafts, tapes, or verbal instructions various legal documents such as briefs, complaints, contracts, investigation reports, motions, legislation, opinions, petitions, points and authorities, subpoenas, warrants, letters, memos and other documents as required.
• Processes various legal documents by preparing forms with complete and accurate information extracted from various sources, obtaining necessary signatures, attaching required addenda, and ensuring the complete document is received by or filed with the appropriate parties within statutory time limits.
• Obtains, by telephone or correspondence, additional necessary information such as CII rap sheets, proof of prior convictions, proof of subpoena service, doctors and laboratory reports, and probation reports.
• Prepares routine correspondence on own initiative such as transmittal letters, letters regarding extensions, notifications of depositions, agreed medical examiner letters, and appointment verifications.
• Contacts judges, court commissioners, attorneys, court clerks, witnesses, doctors, governmental agencies, and other County departments to obtain and confirm information or to arrange medical appointments, depositions, hearings, etc.
• Maintains case status records and files by posting court actions and court dates to electronic databases or other media, calendars, index cards, and file jackets; files cases prior to next court appearance dates or closes files.
• Screens and routes telephone calls; furnishes information to the public, attorneys, and authorized law enforcement personnel over the telephone or at a counter in accordance with established departmental policies and procedures regarding the release of confidential information.
• Performs general office duties such as filing, ordering and maintaining office supplies, opening and distributing mail, compiling data for reports, and keeping logs and date books.

MINIMUM REQUIREMENTS

• Option I: One year of specialized office clerical experience as a Senior Typist-Clerk in the service of Los Angeles County, -OR- Two years of clerical experience as an Intermediate Typist-Clerk in the service of Los Angeles County. The required experience must have consisted of preparing and processing various legal documents, forms, and correspondence requiring knowledge of legal terminology, and must have been gained while working for attorneys in the offices of the District Attorney, Public Defender, Alternate Public Defender, Child Support Services, or County Counsel.
• Option II: Two years of office clerical experience in a private law firm or corporate law office.

No withholds will be allowed for this examination. Required experience must be fully met by the last day of filing and clearly indicated on the application.

LICENSE A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION
To qualify under OPTION I, applicants must have County status in this classification, as evidenced by holding or having held such payroll title. NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED.

To qualify under OPTION II, applicants must have experience in preparing and processing various legal documents, forms, and correspondence requiring knowledge of legal terminology, and must have been gained while working in a private law firm or corporate law office.

OTHER REQUIREMENTS
Typing Rate: 40 net words per minute.

OUR ASSESSMENT PROCESS
Once we have determined that you meet the requirements, we will evaluate your fitness for this opportunity using these assessments:

This exam will consist of a multiple choice and/or simulation test, weighted at100%, assessing Customer Focus, Learning Potential, Responsibility, and General Problem Solving Skills.

Applicants must meet the Minimum Requirements and achieve a passing score of 70% or higher on the examination in order to be placed on the eligible register.

THE MULTIPLE-CHOICE TEST IS NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

TYPEWRITING SKILL
A qualifying typing performance test of 40 net words per minute will be administered to candidates who successfully pass the multiple choice and/or simulation assessments of this examination AND who have not held a typing position in the service of the County of Los Angeles. Candidates will be allowed ONLY ONE (1) opportunity to pass the typing performance test within 12 months from the date of their multiple choice and/or simulation assessments.

The following candidates are NOT required to take the County typing performance test:

• Candidates who in the service of the County of Los Angeles, currently hold or have held a typing position that meets the minimum typing skill requirement of the subject examination.
• Candidates who have taken and passed a Los Angeles County typing performance test administered by a County Department that meets the minimum typing skill requirement of the subject examination. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another Los Angeles County department must attach a copy of their typing certificate to their application at the time of filing or within seven (7) calendar days from the application submission.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

Multiple Choice and/or Simulation Assessment scores cannot be given over the phone.

WHAT TO EXPECT NEXT You will move through the Assessment Process and if you pass, we will place your results on a register. The register of everyone who passed is valid for six (6) months.

Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

• awong @hr.lacounty.gov
• [e-mail]
• [e-mail]
• [e-mail]
• [e-mail]

Los Angeles County will not accept claims of not receiving assessment invitations as a reason for a reschedule.

TRANSFERS OF TEST COMPONENTS

• Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.
• This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.

TEST PREPARATION Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you in preparing for the test, we advise you to review all related materials that you deem necessary.

• An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/. Please click on Find A Job and then Job Search Toolkit. Test preparation information is located under the Employment Test Assistance section.
• Additional online practice tests are available at https://www.shldirect.com/en-us/practice-tests.

ELIGIBILITY INFORMATION The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months following the date of promulgation.

VACANCY INFORMATION The resulting eligible register will be used to fill vacancies throughout the County of Los Angeles.

AVAILABLE SHIFT: Any

APPLICATION AND FILING INFORMATION: Applications must be submitted online only. We must receive your application before 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the Apply green button at the top right of this posting. You can also track the status of your application using this website.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Any additional documents, if any, must be received at the time of filing or within seven (7) calendar days from the application submission.

Note: If you are unable to attach documentation to your online application, you may email it to [e-mail]. Please ensure to reference your attachment by writing your full name, examination title, and examination number on the subject of your email.

Important Note All information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment.

NO SHARING OF USER ID AND PASSWORD

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States.

TESTING ACCOMMODATION If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application.

Department Contact Name: Annie Wong
Department Contact Email: [e-mail]
Department Contact Phone: [phone]
Exam Number: R2160E-R