Legal Office Coordinator - On-Site, 9am-3pm, Office Ops

Green & Spiegel, LLP; Providence (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

Green & Spiegel, LLP is seeking an administrative professional to support mail, documents, scheduling, and HR onboarding for a busy legal office in Providence.

You will handle mail, filing, caller routing, appointment scheduling, and basic vendor coordination, with on-site work Monday through Friday 9am to 3pm.

Bachelor’s degree required; 1–3 years’ admin experience in legal or professional services preferred; strong detail orientation and MS Office proficiency.

Qualifications

• Bachelor’s degree, required.
• 1–3 years of administrative experience, preferably in a legal or professional services environment.
• Strong attention to detail and commitment to quality assurance.

Responsibilities

• Receive, log, scan, and distribute incoming mail, notices, and client documents.
• Maintain organized physical and electronic filing systems.
• Provide basic assistance to visitors and direct them to the appropriate team members.
• Assist with daily office upkeep and ordering of supplies.
• Answer incoming calls and assist with scheduling appointments for attorneys and staff.
• Assist with onboarding logistics for new hires in coordination with HR and IT.

Skills

Attention to detail

Organizational skills

Teamwork

Education

Bachelor's degree

Tools

MS Office

Job description

Green & Spiegel, LLP is seeking an administrative professional to support mail, documents, scheduling, and HR onboarding for a busy legal office in Providence.

You will handle mail, filing, caller routing, appointment scheduling, and basic vendor coordination, with on-site work Monday through Friday 9am to 3pm.

Bachelor’s degree required; 1–3 years’ admin experience in legal or professional services preferred; strong detail orientation and MS Office proficiency.