Legal Office Assistant

RATWIK ROSZAK & MALONEY PA; Saint Paul (MN); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

Paid time off

401(k)

401(k) matching

Dental insurance

Flexible Spending Account

Health Savings Account

Life Insurance

Job summary

RATWIK ROSZAK & MALONEY PA in Saint Paul, MN seeks a reliable Legal Office Assistant to support daily operations, assist attorneys and staff, and help keep the office running smoothly. The role requires attention to detail, strong communication, and proficiency with Word, Outlook and Excel. Hours are Monday–Friday, 8:00 a.m.

– 5:00 p.m. Competitive starting wage of $23–$25 per hour DOE, with benefits including health and dental insurance, 401(k), and PTO.

Qualifications

• High school diploma or equivalent required; associate degree or administrative training preferred.
• Prior office or administrative experience preferred; legal office experience a plus.
• Proficiency in Microsoft Office and comfortable with office technology.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication; multitasking in a fast-paced environment.
• Exercise discretion with confidential information.

Responsibilities

• Support attorneys and legal staff as needed.
• Proofread letters, briefs and client documents.
• Organize physical and digital files.
• Handle incoming and outgoing mail and deliveries.
• Perform data entry, scanning, copying, and filing.
• Answer and direct phone calls and take accurate messages.
• Order and maintain office supplies and inventory.
• Ensure kitchen and conference rooms are stocked and clean.
• Prepare conference rooms for client meetings and depositions.
• Assist with conference and seminar preparation.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Discretion with confidential info

Education

High school diploma or equivalent

Associate degree or administrative training preferred

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Benefits:

Employee discounts

Health insurance

Paid time off

401(k)

401(k) matching

Dental insurance

We are seeking a reliable and detail-oriented Legal Office Assistant to join our law firm. The ideal candidate will support daily office operations, assist legal staff, and ensure the office runs smoothly and efficiently.

Key Responsibilities:

Support attorneys and legal secretaries as needed;

Proofread letters, briefs and client documents;

Organize physical and digital files;

Handle incoming and outgoing mail and deliveries;

Perform data entry, scanning, copying, and filing;

Answer and direct phone calls and take accurate messages;

Order and maintain office supplies and inventory;

Assure kitchen and conference rooms remain clean and stocked with supplies;

Prepare conference rooms for client meetings, depositions, etc.;

Assist with conference and/or seminar preparation (gather equipment for booths, track items needed and/or taken to conferences/seminars, etc.);

Other duties as assigned.

Qualifications:

High school diploma or equivalent required; associate degree or administrative training preferred

Prior office or administrative experience preferred; legal office experience a plus

Proficiency in Microsoft Office (Word, Outlook, Excel) and comfortable with office technology

Strong attention to detail and organizational skills

Excellent verbal and written communication skills

Ability to multitask and prioritize in a fast-paced environment

Exercise discretion with confidential information

Benefits:

Competitive Starting Wage

401(k)

Flexible Spending Account

Health Savings Account

Dental Insurance

Health Insurance

Life Insurance

Applicant must demonstrate a strong work ethic and dependability and be able to maintain strict confidentiality. Hours are Monday-Friday 8:00 a.m. – 5:00 p.m. Wage of $23.00 - $25.00 per hour DOE.

As an equal opportunity employer, our law firm is committed to cultural diversity in our work force. Applicants of all backgrounds are encouraged to apply.