Legal Office Administrator – Bilingual (Nonprofit)

California Rural Legal Assistance; Oxnard (CA); On-site; USD 31,078 - 47,403; Full time

Benefits offered by this job

100% employer-covered medical, dental,

Vision, life, disability insurance

Job summary

California Rural Legal Assistance, Inc. (CRLA) seeks a Legal Secretary for our Oxnard, CA office. This full-time, in-person role supports intake, calendar management, document processing, confidential file handling, and coordination of clerical and litigation staff.

Compensation ranges hourly and reflects union position and benefits. We require 3 years of relevant experience, bilingual English/Spanish, strong written and verbal skills, and proficiency with Windows/Microsoft Office.

Qualifications

• Three (3) years of experience as a Legal Secretary or equivalent administrative support.
• Ability to work independently and collaboratively with staff, clients, and organizations.
• Type 55–60 wpm into the case management system accurately and efficiently.
• Knowledgeable with Windows/Microsoft Office and willingness to learn Legal Server.

Responsibilities

• Maintain duties of the Legal Secretary position.
• Assist with applicant and client intake processes.
• Maintain court and appointment calendars.
• Meet legal deadlines in document processing.
• Maintain/archive confidential client files and arrange disposal.
• Administer petty cash and client trust accounts as needed.
• Coordinate office clerical staff and supervise training.
• Delegate tasks and coordinate litigation support responsibilities.
• Assist in interviewing and selecting clerical staff.
• Disseminate information from statewide ALS meetings.
• Maintain records and generate reports using Legal Server.
• Order and maintain office equipment and supplies.

Skills

Type 55-60 wpm

Bilingual English & Spanish

Excellent written and oral comms

Knowledge of law office management

Independent and collaborative worker

Windows/Microsoft Office proficient

Office equipment familiarity

Tools

Legal Server

Web-based programs

Job description

California Rural Legal Assistance, Inc. (CRLA) seeks a Legal Secretary for our Oxnard, CA office. This full-time, in-person role supports intake, calendar management, document processing, confidential file handling, and coordination of clerical and litigation staff.

Compensation ranges hourly and reflects union position and benefits. We require 3 years of relevant experience, bilingual English/Spanish, strong written and verbal skills, and proficiency with Windows/Microsoft Office.