Legal File & Records Clerk

Quintairos, Prieto, Wood, & Boyer, P.A.; Glendale (CA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid vacation, holidays, and personal休

Professional growth opportunities

Employer-paid life insurance

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. seeks an experienced File Clerk in Glendale to support our Workers’ Compensation Defense practice. The role involves processing and organizing legal documents, mail, and correspondence to keep case files accurate and up to date.

The ideal candidate has strong attention to detail, can handle high volumes in a fast-paced law office, and will work in-office as part of our legal support team.

Qualifications

• 3+ years of law office experience preferred
• Experience in a file clerk, records, legal administrative, or similar law firm support role preferred
• Experience scanning, digitizing, indexing, and archiving legal documents within a case management system
• Proficiency in Microsoft Word, Outlook, and Excel

Responsibilities

• Sort and process incoming mail, emailed documents, and electronic faxes
• Distribute incoming documents and correspondence to the appropriate attorneys, legal staff, and case files
• Scan, digitize, index, and archive mail and legal documents within the firm’s electronic case management system
• Organize, label, and maintain legal documents, medical records, correspondence, and other case materials
• Ensure documents are accurately saved and maintained within the appropriate electronic files
• Retrieve requested files and documents for the firm’s diary and task system, legal and medical projects, and attorney court calendars
• Process and coordinate outgoing mail and mailings, including materials for remote team members
• Assist with exhibit preparation and organization as needed
• Answer and route incoming telephone calls
• Assist with maintaining office organization and replenishing supplies
• Help ensure common office areas remain organized and properly maintained
• Provide additional clerical and administrative support to attorneys and legal staff as needed

Skills

Legal document management

Records organization

Attention to detail

Time management

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

Job description

Quintairos, Prieto, Wood & Boyer, P.A. seeks an experienced File Clerk in Glendale to support our Workers’ Compensation Defense practice. The role involves processing and organizing legal documents, mail, and correspondence to keep case files accurate and up to date.

The ideal candidate has strong attention to detail, can handle high volumes in a fast-paced law office, and will work in-office as part of our legal support team.