Legal Executive Assistant: Litigation & Compliance Support

Kiewit; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Kiewit is seeking an Executive/Legal Assistant in the Legal Department to provide full-time support for litigation, dispute resolution and investigations. You will assist with subpoenas, discovery, document management, drafting legal correspondence and monitoring outside counsel billing.

The role requires professionalism, discretion and confidentiality, with responsibilities including calendar management, travel arrangements, training support, and coordination with internal teams across the

Qualifications

• Degree in business, office management, communication, a Paralegal certificate, or related field.
• 5+ years supporting management-level professionals; legal department or law firm experience preferred.
• Proficiency in Microsoft Office, ASCENT, SharePoint, Adobe Acrobat and Concur.

Responsibilities

• Drafting and designing professional business correspondence, memos, presentations, etc.
• Assembling documents for signature and coordinating their execution and collection.
• Drafting correspondence to and contacting third parties via telephone, email, and letter.
• Maintaining list and databases of company information.
• Revising forms, notices, opinions and other legal documents, and coordinating distribution or delivery of such documents accurately and timely.
• Conducting basic legal research.
• Utilizing case management software to enter matter status information and run status reports, pay invoices, and track expenses.
• Opening, closing and maintaining the organization of files, including pleadings in external matters.
• Reviewing, gathering responsive items, and responding to subpoenas for records.
• Scheduling appointments, meetings and conference calls, and maintaining daily calendars and contact directories.
• Coordinating travel arrangements and expense reports using Concur.
• Assisting with Bar Association tasks, including entering and tracking CLE credits.
• Assisting with audio/visual needs in conference rooms.

Skills

MS Office Suite

Legal research

Calendar management

Discretion & confidentiality

Communication skills

Education

Bachelor's degree or Paralegal certificate

Tools

Concur

SharePoint

ASCENT

Adobe Acrobat

Microsoft Office

Job description

Kiewit is seeking an Executive/Legal Assistant in the Legal Department to provide full-time support for litigation, dispute resolution and investigations. You will assist with subpoenas, discovery, document management, drafting legal correspondence and monitoring outside counsel billing.

The role requires professionalism, discretion and confidentiality, with responsibilities including calendar management, travel arrangements, training support, and coordination with internal teams across the