Legal Executive Assistant (Litigation)

Gibson Dunn; Dallas (TX); On-site; USD 80,000 - 95,000; Full time

Job summary

An established industry player is seeking a Legal Executive Assistant to join their dynamic team in Dallas. This role is pivotal in ensuring seamless coordination and support for partners and Of Counsels within the litigation and corporate sectors. The ideal candidate will thrive in a fast-paced environment, showcasing exceptional organizational and communication skills while managing a variety of administrative tasks. With a focus on detail and discretion, you'll play a crucial role in maintaining the firm's high standards of service. If you're a proactive, resourceful individual with a passion for legal support, this opportunity is perfect for you.

Benefits

Health care

Retirement benefits

Paid time off

Parental leave

Basic life insurance

Flexible Spending Accounts

Performance-based bonuses

Qualifications

• 10+ years of relevant experience in a law firm environment required.
• Exceptional verbal and written communication and people skills.

Responsibilities

• Provide executive support to partners and Of Counsels in litigation and transactional practice groups.
• Manage complex administrative duties, including scheduling and client onboarding.

Skills

Attention to detail

Verbal and written communication

Collaboration skills

Critical-thinking skills

Organizational skills

Time management

Self-starter

Tools

Microsoft Office Suite

Adobe

Workshare Compare

Best Authority

Litera Forte

Job description

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Dallas, the Legal Executive Assistant (Litigation & Corporate) will be responsible for working with their assigned partners and Of Counsels to coordinate daily activities and provide the highest level of administrative support and practice coordination.

The Legal Executive Assistant will support a group of partners and Of Counsels as part of a team-based support structure within our Legal Administrative Services Department.

This role reports to the Director of Administration, taking daily direction from their assigned partners.

Responsibilities include:

1. Providing executive support as part of a team of Legal Executive Assistants to a group of partners and Of Counsels within both the litigation and transactional practice groups.
2. Collaborating closely with assigned partners to effectively manage day-to-day coordination of the partner’s respective practices.
3. Managing a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
4. Managing client onboarding, billing, and relationship management activities.
5. Organizing complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
6. Providing back-up support to peers and liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Qualifications:

1. Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
2. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision.
3. Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients.
4. Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
5. Ability to work independently and with a team, and to delegate and manage resources effectively.
6. Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
7. High level of integrity and discretion in handling confidential information.
8. Creative thinker who is resourceful and anticipatory of the needs of their assignments.
9. Self-starter with demonstrated instances of taking initiative.
10. Ability to work overtime as necessary.

Experience:

1. 10+ years relevant experience required, preferably in a law firm environment.
2. Highly skilled in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.
3. Experience in Adobe, Workshare Compare, Best Authority and Litera Forte preferred.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

The annual compensation range for this position is $80-95k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.