Legal Executive Assistant for Several Practice Areas

Hawthorne Lane; Washington (District of Columbia); On-site; USD 80,000 - 120,000; Full time

Job summary

A leading law firm is seeking a Legal Executive Assistant to provide exceptional support across various practice areas. In this high-visibility role, you'll manage complex schedules and coordinate key tasks, working closely with senior legal professionals. Ideal candidates will have experience in legal settings, a Bachelor's degree, and a professional presence when engaging with stakeholders. The firm offers competitive benefits including medical, dental, and retirement plans, making it an outstanding workplace.

Benefits

Medical insurance

Vision insurance

401(k)

Competitive compensation and benefits package

PTO and wellness benefits

Qualifications

• Several years of experience in a legal or professional services environment.
• Client-facing presence with discretion and sound judgment required.
• Operationally sharp with excellent organizational skills.

Responsibilities

• Manage complex schedules and drive case timelines.
• Coordinate meetings and logistics; serve as main point of contact.
• Prepare and review client invoices with detail orientation.

Skills

Calendar management

Client relationship management

Attention to detail

Professional communication

Timekeeping

Adaptability

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Legal Executive Assistant for Several Practice Areas

Legal Executive Assistant for Several Practice Areas

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This range is provided by Hawthorne Lane. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $120,000.00/yr

In this highly visible Legal Executive Assistant role, you will work directly with multiple partners and senior legal professionals to manage complex schedules, drive case specifics and timelines, client relationship management, and ensure exceptional legal administrative support. You’ll act as a thought partner and key liaison, supporting legal teams across a wide range of practice areas. It’s vital that this candidate be comfortable working across complex legal documents, timekeeping and invoicing, and adjusting their schedule for their practice’s needs.

Key Responsibilities:

• Provide calendar management, travel arrangement booking and adjustments, and managing appointment follow-up materials.
• Coordinate meetings and logistics, and serve as a point of contact for both internal and external stakeholders.
• Organize expense reports, client billing and invoicing needs, assuring time is tracked and payments are met. Communicate with a high-level of professionalism and customer service.
• Prepare and review client invoices with attention to billing details and client-specific requirements. Assist with time entry, fee arrangements, collections, and budgeting efforts.
• Support departmental staff with on-going projects and new issues as they become relevant.
• Assist with trial support, document preparation and management, court filings (physical and electronic), and business development initiatives.
• Serve as the lead and main point of contact in place of the partners and attorneys. Liaise on their behalf with important stakeholders and departments.
• Compile, proofread and edit memos, documents, presentations and reports with a fine attention to detail.
• Create and edit charts, spreadsheets, and presentations. Maintain organized files using legal systems.

Why You’ll Love Working Here:

• Nationally recognized as “Best in Class” law firm.
• Competitive compensation and benefits package, including medical, dental and vision coverage, 401(k), PTO, wellness benefits and more.

What We’re Looking For:

• Sophisticated support. You bring several years of experience supporting partners, attorneys or senior executives in a legal or professional services environment, with confidence managing multiple high-level stakeholders. Bachelor’s degree is preferred.
• Dependable under pressure. You're the go-to person when things get busy — adaptable, proactive, and always a few steps ahead of what the team needs.
• Professional presence. You engage confidently with high-level clients and senior leadership, bringing discretion, sound judgment, and emotional intelligence to every interaction.
• Operationally sharp. You thrive on structure, love a good checklist, and take pride in keeping complex tasks moving smoothly from start to finish.
• Tech-savvy. You’re comfortable navigating tools like Outlook, Word, Excel, PowerPoint, and document management systems.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Legal Services and Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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