Legal/Executive Assistant

Rockingham County; Virginia; On-site; USD 52,000 - 66,000; Full time

Job summary

Rockingham County seeks an experienced Legal/Executive Assistant to provide confidential administrative support to the County Administrator, County Attorney, and Board of Supervisors. The role also serves as Deputy Clerk to the Board of Supervisors, handling minutes, notices, and filings.

Responsibilities include drafting and certifying documents, serving as receptionist, organizing mail, and coordinating meetings and travel.

Qualifications

• Associate degree or equivalent related experience is required.
• Notary Public certification is noted as part of the role.
• Ability to draft, certify and manage legal documents and confidential materials.

Responsibilities

• Provide administrative support for County Administrator, County Attorney, and Board of Supervisors, including minutes and meeting packets.
• Draft orders and legal documents; maintain detailed records and calendars; coordinate meeting and travel arrangements.
• Maintain paper and electronic files; manage public notices and county code updates; handle confidential information.

Skills

Typing skills

Written communication

Organizational skills

Education

Associate degree or equivalent experience

Job description

Legal/Executive Assistant
Legal Services

Employment Status: Full-Time
FLSA Status: Non-Exempt
Experience Required: Associate’s degree in related field or equivalent experience
Minimum Education Requirements:Associate’s degree or equivalent related experience
Direct Supervisor:County Administrator
Primary Work Location: Office setting
Physical requirements: This is sedentary work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects
Certification: Notary Public

Job Summary

Provide administrative support of a complex and confidential nature for the County Administrator, County Attorney, and Board of Supervisors. Also serves as Deputy Clerk to the Board of Supervisors.

Essential Job Functions

• Provide administrative support for Board of Supervisors meetings by preparing background information; publishing and distributing meeting packets; notifying appropriate individuals; attending meetings, drafting, publishing, recording, and safekeeping minutes; and drafting follow-up correspondence, public notices, and memoranda
• Provide confidential administrative support for County Administrator, County Attorney, Assistant County Administrator, County Legal Staff, and Board of Supervisors by drafting, preparing, and certifying documents; serving as receptionist; organizing, prioritizing, and distributing mail; and coordinating meeting and travel arrangements
• Draft orders and legal documents for County Attorneys, communicate and respond to requests from social workers and court clerks; use specialized software to maintain detailed records for clients, as well as physical files; and maintain electronic calendars of court hearings
• Draft pleadings, perform legal research, and manage discovery for cases
• Maintain paper and electronic document and information files, including document imaging system; coordinate updates to the County Code, and maintain indexed filing systems (General, Legal, Contracts and Deeds, Board Meeting Information, and Minute Books)
• Assume responsibility for a wide variety of administrative functions and details by coordinating office procedures, ensuring that public notices are prepared and published in a timely manner, maintaining a record of suspense dates requiring action by County Administrator, County Attorney or Board, organizing special events and meetings, and overseeing annual filing of Virginia Statement of Economic Interests and Real Estate Holdings as required by state law

Knowledge

• Administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology
• Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources

Skills

• Mastery of typing skills
• Written communication skills
• Organizational skills and attention to detail

Abilities

• Proficiency in operating office technology
• Discretion and confidentiality with time sensitive materials
• Regular work attendance is required

Rockingham County is an Equal Opportunity Employer