Legal Document Specialist - 2nd Shift (Hybrid)

Pomona College; Phoenix (AZ); Hybrid; USD 32,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) match

Paid time off

Tuition assistance

Parental leave

Disability insurance

Life insurance

Job summary

RR Donnelley is seeking a Word Processing professional to support time-sensitive legal document requests. You will work with a team across shifts and locations, producing quality work and maintaining customer satisfaction. Knowledge of legal software and MS Office is a plus.

Role requires commuting to Phoenix, AZ, with Sun-Thu 2:00pm–10:00pm shift and 6-week training. After probation, 3 days onsite, 2 days remote. Excellent attention to detail and confidentiality are essential.

Qualifications

• High school diploma or equivalent required; bachelor's preferred in legal word processing.
• Advanced MS Office proficiency including Word, Outlook, Excel and PowerPoint.
• Experience with legal document processing and formatting preferred.

Responsibilities

• Create, edit and format legal documents to firm specifications.
• Convert, clean and format documents across formats.
• Create charts, graphs, tables, and spreadsheets as requested.
• Create/edit Tables of Authorities and Tables of Contents.
• Perform data entry using various software applications.
• Transcribe dictation files, analog or digital.
• Restore/recover corrupted document files as needed.
• Provide telephone help desk support for application queries.
• Meet deadlines with accurate, timely work; handle sensitive information.
• Follow established policies and perform additional duties as assigned.

Skills

Excellent communication

60 wpm typing

Deadline prioritization

Professional interaction

Education

High school diploma

Bachelor's preferred (legal field)

Tools

MS Office

Legal document software

Job description

RR Donnelley is adding Legal Document Specialists to their team!

In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.

Must be able to commute to Phoenix, AZ

Shift: Sun - Thurs 2:00pm - 10:00pm

Training: Monday - Friday, 9AM - 5PM (6weeks)

Pay: $23.08 hourly plus $2.00 shift differential

Hybrid: After 90-day probation 3 days onsite 2 days remote

Responsibilities

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Qualifications

Skills

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience

• High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below
  • Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Transcription experience a plus
• Knowledge of legal terminology and legal citations preferred

Additional Information

The rate of pay for this role at the noted RRD location is $23.08/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.