Legal Document Specialist - 2nd Shift (Hybrid)

RRD Company; Phoenix (AZ); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision coverage

Paid time off

Disability insurance

401(k) with company match

Life insurance

Voluntary insurance

Parental leave

Adoption assistance

Tuition assistance

Employer/partner discounts

Job summary

RR Donnelley is seeking a Legal Document Specialist for the 2nd shift to support time-sensitive word processing projects. The role requires strong MS Office proficiency, accuracy in legal documents, and the ability to work with a team across shifts and locations.

The position is full-time in Phoenix with a 12:00pm–8:00pm shift, training to start 9:00am–5:00pm for six weeks. After 90 days, hybrid work is available: 3 days onsite, 2 days remote.

Qualifications

• High school diploma or equivalent; bachelor’s preferred with 3+ years in legal word processing or document production.
• Advanced knowledge of MS Office (Word, Outlook, Excel, PowerPoint).
• Experience in legal word processing tasks: TOAs/TOCs, cross-references, PDF conversion, styles/macros.
• Typing speed of 60 wpm with 95% accuracy.
• Experience with legal terminology and citations is a plus.

Responsibilities

• Create, edit and format legal documents per firm specs using various software.
• Convert and format documents across file formats.
• Create charts, tables, and spreadsheets as requested.
• Create/edit Tables of Authorities and Tables of Contents.
• Data entry and transcribing dictation files.
• Restore/recover corrupted documents as needed.
• Provide help desk support for application queries.
• Meet deadlines with accurate output and maintain confidentiality.
• Follow policies and procedures at all times.
• Perform additional duties as assigned.

Skills

60 wpm typing

Excellent communication

Time management

Legal document processing

Education

High school diploma

Bachelor's degree in legal admin

Tools

MS Word

MS Outlook

MS Excel

MS PowerPoint

Job description

Legal Document Specialist - 2nd Shift (Hybrid)

• Full-time
• Compensation: up to USD 23.08 - hourly

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

RR Donnelley is adding Legal Document Specialists to their team!

In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.

Must be able to commute to Phoenix, AZ

Must have clerical or administrative experience with MS Word document creation and formatting.

Shift: Monday - Friday, 12:00pm - 8:00pm

Training: Monday - Friday, 9AM - 5PM (6weeks)

Hybrid: After 90-day probation 3 days onsite 2 days remote

Responsibilities:

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Skills:

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience:

• High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below
  • Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Knowledge of legal terminology and legal citations preferred

The rate of pay for this role at the noted RRD location is $23.08/hour. Typically, roles follow stepprogressions to a target rate or set increments over time. Depending on the role, in addition to the hourlyrate of pay, the total compensation package may also include overtime, shiftdifferential, call-in, and/or stand-by pay.

• medical
• dental
• visioncoverage
• paid time off
• disability insurance
• 401(k) with company match
• life insurance
• othervoluntary supplemental insurance coverages
• parental leave
• adoption assistance
• tuition assistanceand employer/partner discounts

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.