Legal Document Specialist - All Shifts

RRD; Phoenix (AZ); Hybrid; USD 32,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401(k) with company match

Life Insurance

Tuition assistance

Job summary

RRD seeks a Word Processing professional in Phoenix, AZ to support time-sensitive project requests across shifts. You will create, edit and format legal documents, convert formats, and prepare Tables of Authorities and TOCs while maintaining confidentiality and accuracy.

Applicants should have a high school diploma (bachelor's preferred) and strong MS Office skills; 60 wpm typing with 95% accuracy is expected. Hybrid or onsite work after a 90-day probation period, training 9-5.

Qualifications

• High school diploma or equivalent; bachelor's degree with 3+ years legal word processing experience preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience with TOAs/TOCs, cross-references and document conversion is preferred

Responsibilities

• Create, edit and format legal documents to firm specifications using various software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned
• Other duties as assigned

Skills

Excellent verbal and written comms

Overtime flexibility

Work through complex legal markups

Prioritize requests & deadlines

Professional client/team interaction

Typing speed 60 wpm 95% accuracy

Education

High school diploma or equivalent

Bachelor's degree with 3+ years legal word processing experience (preferred)

Tools

MS Word

MS Outlook

MS Excel

MS PowerPoint

Job description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

In this role, we are seeking a Word Processing professional to support time-sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.

Must be able to commute to Phoenix, AZ.

Must have clerical or administrative experience with MS Word document creation and formatting.

Shift: 1st, 2nd, or 3rd.

Pay: $23.08 plus shift premium of $1 (weekend schedule), $2 (second shift), and $3 (third shift).

Hybrid or Onsite (Hybrid schedule after 90-day probation).

Training: Monday - Friday 9AM - 5PM (must be able to attend training for 6 weeks).

Responsibilities

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned
• Other duties as assigned

Qualifications

Skills

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Excellent verbal and written communication skills
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience

• High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below
  • Creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Transcription experience a plus
• Knowledge of legal terminology and legal citations preferred

Additional Information

The rate of pay for this role at the noted RRD location is $23.08/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

#WLPHX

#RRDCORP

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.