Legal Document Specialist - 1st Shift (On-site)

RR Donnelley; Phoenix (AZ); On-site; USD 21,809 - 31,062; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

401(k) with company match

Tuition assistance

Job summary

A leading global provider in Phoenix, AZ is seeking a Legal Document Specialist for 1st shift. This role involves creating and formatting legal documents, collaborating with teams, and ensuring high customer satisfaction. Ideal candidates have a high school diploma, advanced MS Office skills, and prior experience in legal documentation. The compensation is $19.19/hour, with benefits like medical coverage and paid time off.

Qualifications

• Minimum typing speed of 60 wpm with 95% accuracy.
• High school diploma or equivalent required.
• Advanced knowledge of MS Office programs required.

Responsibilities

• Create, edit, and format legal documents.
• Convert document files to/from different formats.
• Handle sensitive and confidential information.

Skills

Excellent verbal and written communication skills

Flexibility to work overtime

Ability to work through complex legal document markups

Ability to prioritize requests and deadlines

Professional interaction with clients and team members

Minimum typing speed of 60 wpm with 95% accuracy

Education

High school diploma or equivalent

Bachelor's degree with 3+ years experience in legal environment

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Legal Document Specialist – 1st Shift (On-site)

Location: Phoenix, AZ.

Base pay range: $19.19/hr.

RR Donnelley (RRD) is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the customer journey. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD offers a trusted portfolio of creative execution and worldwide business process consulting, designed to lower environmental impact while transforming customer touchpoints into meaningful moments of impact.

Job Overview

RR Donnelley is adding a Legal Document Specialist to its 1st shift team. As a Legal Document Specialist, you will support time‑sensitive project requests by collaborating with a team across multiple shifts and locations. You must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge of legal word/document processing using various legal software and tools, as well as the Microsoft Office suite, is an added advantage.

Shift Schedule

1st Shift: Thursday – Monday, 7:00 am – 3:30 pm.

Responsibilities

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Qualifications

Skills

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience

• High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below:
  • Creating TOAs, TOCs, inserting automated cross‑references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross‑references, and other automated fields
• Transcription experience a plus
• Knowledge of legal terminology and legal citations preferred

Benefits and Compensation

The rate of pay is $19.19/hour. The role may include overtime, shift differential, call‑in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage; paid time off; disability insurance; 401(k) with company match; life insurance and other voluntary supplemental insurance coverages; plus parental leave, adoption assistance, tuition assistance, and employer/partner discounts.

Additional Information

All employment offers are contingent upon successful completion of a pre‑employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans.

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