Legal Document Specialist - 1st Shift (Hybrid)

RR Donnelley; Phoenix (AZ); Hybrid; USD 21,809 - 31,062; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

401(k) with company match

Tuition assistance

Job summary

A leading global provider of marketing solutions is seeking a Legal Document Specialist for the 1st shift (hybrid) in Phoenix, AZ. This role focuses on supporting legal document preparation and involves creating and formatting various legal documents. Candidates should have excellent communication skills, a high school diploma, and experience with Microsoft Office. The pay is $19.19/hour with comprehensive benefits, including medical, dental, and tuition assistance.

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred.
• 3+ years of experience in a legal word processing environment is an advantage.
• Advanced knowledge of MS Office programs is essential.

Responsibilities

• Create, edit and format legal documents to specifications.
• Convert and clean documents across various file formats.
• Provide telephone help desk support for application queries.
• Handle sensitive documents while following established procedures.

Skills

Excellent verbal and written communication skills

Flexibility to work overtime

Ability to work through complex legal document markups

Ability to prioritize requests and deadlines

Professional interaction with clients and team

Minimum typing speed of 60 wpm with 95% accuracy

Education

High school diploma or equivalent

Bachelor's degree with 3+ years experience in legal word processing

Tools

MS Office Programs (Word, Outlook, Excel, PowerPoint)

Job description

Legal Document Specialist - 1st Shift (Hybrid)

3 days ago Be among the first 25 applicants

RR Donnelley is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Base pay range

$19.19/hr - $19.19/hr

Job Description

RR Donnelley is adding a Legal Document Specialist to their 2nd Shift team! In this role, we are seeking a Word Processing professional to support time‑sensitive project requests by working with a team of individuals across multiple shifts and locations. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using various legal software, tools, Microsoft Office suite is an added advantage.

Shift Schedule: Tuesday - Saturday 7:00 a.m. - 3:30 p.m.

Training: 3-4 weeks (9am - 5:00 pm, non‑flexible – time may vary)

Hybrid: 3 days on site and 2 days remote

Responsibilities

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables, and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by the deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned
• Other duties as assigned

Qualifications

Skills:

• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Ability to interact with client and team members in a professional and respectful manner at all times
• Minimum typing speed of 60 wpm with 95% accuracy

Experience:

• High school diploma or equivalent required; bachelor's degree with 3+ years experience in legal word processing or document production environment preferred
• Advanced knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
• Experience and exposure in any of the legal word processing tasks below
  • Creating TOAs, TOCs, inserting automated cross‑references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross‑references, and other automated fields
• Transcription experience a plus
• Knowledge of legal terminology and legal citations preferred

Additional Information

The rate of pay for this role at the noted RRD location is $19.19/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in and/or standby pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

All employment offers are contingent upon the successful completion of both a pre‑employment background and drug screen.

RRD is an Equal Opportunity Employer, including disability/veterans