Legal Workflow Coordinator - 1st Shift (Onsite)

RR Donnelley; Phoenix (AZ); On-site; USD 36,000 - 38,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

PTO

401(k) with match

Life Insurance

Parental Leave

Tuition Assistance

Employee Discounts

Job summary

RRD in Phoenix is seeking a full-time onsite Administrative Assistant to support word processing tasks, formatting documents, proofreading, and conversion to PDF. The role requires strong MS Word formatting skills and the ability to manage multiple requests with accuracy.

You will coordinate workload, liaise with requesters, and help QA across software tools. A high school diploma is required, with a preference for legal experience; schedule Tue-Sat 7:00am–3:30pm and pay $26.31/hour plus a $1

Qualifications

• Minimum high school diploma or equivalent; Bachelor’s degree or 2+ years legal experience preferred.
• Strong clerical administrative experience formatting in MS Word.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment and meet deadlines.
• Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

Responsibilities

• Serve as the primary point of contact for word processing projects including formatting, proofreading, and document styling.
• Coordinate, assign, and track workload within the department.
• Gather detailed information from requesters to understand requirements.
• Analyze requests to determine best methods and allocate resources.
• Direct requests to proper resources and coordinate with onsite and offsite offices.
• Assist with proofreading and quality control during high-volume periods.
• Maintain knowledge of firm-supported software packages and tools.
• Perform other duties and special projects as assigned.

Skills

60 WPM typing

MS Word formatting

Verbal & written communication

Fast-paced environment

Overtime flexibility

Education

High school diploma or equivalent

Bachelor's degree or 2+ years legal experience preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Visio

Nuance

E-Transcript Bundle Viewer

iManage Desksite/Filesite

Job description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Must be able to commute to Phoenix, AZ

Must have strong clerical administrative experience formatting in MS Word

Schedule:Tuesday - Saturday 7:00am - 3:30pm

Pay: $26.31 plus $1.00 shift differential

Training: Monday - Friday, 9AM - 5PM (6 weeks)

Full Time Onsite

Responsibilities:

• Serve as the primary point of contact for incoming requests to the department for various word processing-related projects such as formatting, proofreading, editing, the styling of documents, printing, and conversion or saving documents to images (PDF)
• Coordinate, assign, distribute, prioritize, track and expedite workload to the department
• Interface with requesters to gather detailed information in order to better understand the nature and requirements of assignments
• Analyze requests to determine how tasks should be performed and engage the appropriate resource for completion
• Direct requests to proper resources and coordinate with local and off-site office services
• Assist with proofreading tasks and quality control analysis during heavy volume periods
• Deliver projects within a reasonable, negotiated timeframe
• Perform other related duties and assist with special projects as assigned
• Maintain thorough knowledge of all firm-supported software packages
• Other duties as assigned

• Ability to work in a fast-paced environment and meet pressing deadlines
• Ability to produce quality work product
• Minimum typing speed of 60 wpm with 95% accuracy
• Excellent verbal and written communication skills
• Flexibility to work overtime as required
• High school diploma or equivalent required; Bachelor's degree or 2+ years of legal experience preferred
• Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook
• Experience and exposure to any of the below legal software and applications will be an added advantage: Visio, Phillips Speech Exec, Bighand Digital Dictation, Best Authority, DocXtools, Omnipage, Forte, MacPac, Numbering Assistant, Forms Assistant, Nuance, Workshare Compare, iManage Desksite or Filesite, Adobe Acrobat, Dreamweaver, E-Transcript Bundle Viewer, and Citrix Workspace
• Prior document processing experience in a team environment
• Knowledge of legal terminology preferred but not required
• Transcription experience a plus

The rate of pay for this role at the noted RRD location is $26.31 / hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

#LI-Onsite

#LI-NH1

#WLPHX

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.