Legal Department Administrative Partner

Dodge & Cox; United States; Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Work-life balance

Competitive compensation

Remote work 3 days/week

Ergonomic workspace options

Commuter benefits

Health club benefits

Job summary

Dodge & Cox is seeking a flexible Administrative Assistant to support the Legal Department, acting as a trusted partner across teams. The role emphasizes calendar management, meeting coordination, travel arrangements, document review, and confidentiality.

The ideal candidate will have a four-year degree (optional), five years in a related role, and proficiency with Microsoft Office, SharePoint, and Adobe Acrobat. Notary certification is preferred, with a pathway to obtain it if needed.

Qualifications

• Bachelor’s degree preferred; five+ years of related experience in financial services or professional services environment.
• Strong attention to detail, confidentiality, and professional discretion.
• Proficiency with Microsoft 365 suite, SharePoint, Adobe Acrobat; comfort with AI tools is a plus.

Responsibilities

• Coordinate documents and contracts through workflows with Legal and other Administrative Assistants.
• Provide calendar and meeting support for General Counsel and Legal team; arrange virtual and in-person meetings and manage logistics.
• Arrange domestic and international travel; prepare conference registrations and process expense reports via Workday.
• Draft, edit, and proofread a range of documents; notarize and file corporate records and related materials.
• Assist with holiday and team events; provide coverage for colleagues as needed.

Skills

Adaptable

Attention to detail

Communication skills

Discretion

Collaborative

Education

Bachelor's degree preferred

Tools

Microsoft Office (Teams/Word/Excel)

SharePoint

Adobe Acrobat

AI tools for efficiency

Workday (expense reports)

Job description

Dodge & Cox is seeking a flexible Administrative Assistant to support the Legal Department, acting as a trusted partner across teams. The role emphasizes calendar management, meeting coordination, travel arrangements, document review, and confidentiality.

The ideal candidate will have a four-year degree (optional), five years in a related role, and proficiency with Microsoft Office, SharePoint, and Adobe Acrobat. Notary certification is preferred, with a pathway to obtain it if needed.