Legal Coordinator

Flanagan - Bilton LLC; Chicago (IL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

PTO

Job summary

Flanagan - Bilton LLC is seeking a detail-oriented administrative assistant to support two supervising attorneys in Chicago. The role focuses on calendar management, property value appeals, research, and data entry.

Ideal candidates will be organized, self-motivated, and able to multitask in a fast-paced office. Strong communication with clients and staff is essential, with in-office hours Monday to Friday, 9 am–5 pm.

Qualifications

• Bachelor's degree required; Business/Management preferred.
• Two years of office experience.
• Minimum 3.0 GPA (undergrad).

Responsibilities

• Provide daily support to two supervisory attorneys.
• Conduct heavy research and manage department billing.
• Track appeal deadlines and prepare paperwork for appeals.
• Appeal property values by gathering data and entering tax rates.
• Coordinate hearings and liaise with local officials nationwide.
• Generate client reports and maintain electronic file database.
• Handle phone, email, and mail communications; maintain professional appearance.

Skills

Research

Multitask

Organized

Self-starter

Interpersonal skills

Financial/Accounting background

Communication

Education

Bachelor's degree

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Primary responsibilities include providing daily research and support to two supervisory attorneys, including maintaining and organizing the calendar, appealing property values, and data entry. Candidates should be organized, motivated, a self-starter, able to multitask, work well with others, have a strong work ethic, able to communicate with co-workers as well as with clients, by telephone, e-mail and letter, and be professional in appearance and demeanor. This is an in-office position with the hours of Monday through Friday, 9 am to 5 pm.

Duties may include but are not limited to:

• Providing daily support to two attorneys
• Heavy research
• Department billing
• Tracking appeal deadlines
• Appealing property values, which includes gathering and entering property values and tax rates into a database
• Preparing paperwork for appeal (i.e., form, cover letter, etc.)
• Coordinating hearings internally and working with various local officials to coordinate hearings all over the nation
• Reporting personal property tax values to various local governments, which includes filing the personal property rendition
• Managing our database of electronic client files
• Generating client reports as requested
• Answering and routing incoming phone calls
• Processing mail and incoming correspondence
• Appearance conscious

Requirements:

• Bachelor’s degree (Bachelor of Science or Business & Management preferred) - Candidates that do not currently hold a bachelor's degree will not be considered for this position
• Two years of office experience
• Minimum Cumulative Undergraduate GPA of 3.0 on a 4.0 scale

Desired Skills:

• Proficient in Microsoft Office (Excel, Word, Outlook)
• Research
• Ability to multi-task and work in a fast-paced, team-oriented environment
• Organized and detail-oriented
• Self-starter
• Strong interpersonal skills
• Financial or accounting background preferred. Some legal would be helpful, but not necessary as we are willing to train

Compensation:

• Starting Salary: 50,000
• 120 hours of PTO after a 90-day probation period (unused hours are forfeited annually)
• Typically, 17 plus paid holidays
• Employee-only medical, dental, vision, and basic life premium insurance paid by the employer
• 3% of salary employer 401k contribution after two years of employment
• Business casual dress code with exceptions based on assigned tasks and positions
• Team atmosphere
• Annual reviews

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of all essential functions, responsibilities, or requirements.

A pre-employment background check is required.