Legal Calendar Coordinator

Harwood Lloyd, LLP; Hackensack (NJ); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long-term disability

Life insurance

401(k) with matching

Paid time off (PTO)

Paid holidays

Bagels and social events

Job summary

Harwood Lloyd, LLP in Hackensack, NJ is hiring a full-time Legal Calendar Coordinator to manage firm-wide litigation calendars, court dates, filing deadlines, hearings, and client meetings. The role emphasizes attention to detail, confidentiality, and effective communication with attorneys and staff in a virtual environment.

You will coordinate with courts and opposing counsel, monitor schedule changes, and generate routine calendar reports.

Qualifications

• Strong foundation in the legal field with understanding of court rules, procedures, and deadlines.
• Excellent scheduling skills for notices, cover letters, and deadline summaries.
• Clear, professional communication with attorneys, clients, staff, courts, and external parties.

Responsibilities

• Manage and maintain firm-wide litigation calendars, including court dates and deadlines.
• Review court orders and update reminders and notifications for attorneys and staff.
• Coordinate with courts and opposing counsel regarding scheduling and notices.
• Generate regular calendar reports as needed.

Skills

Legal calendaring

Attention to detail

Confidentiality

Communication

Education

Associate's or Bachelor's degree

Tools

Outlook

MS Office

Job description

Harwood Lloyd, LLP of Hackensack, NJ, is looking to hire a full-time Legal Calendar Coordinator to join us. Are you a forward-thinking team player who is determined to succeed? Would you like to work for a successful law firm that is not only known as being trustworthy and hardworking but also dedicated to giving back to our community? Are you an energetic problem solver who is passionate about the law? Do you want to be part of a diverse team that serves people from a variety of backgrounds and experiences? If so, please read on!

We offer a competitive benefits package for our full-time employees that includes health, dental, and vision insurance, long-term disability, firm-paid life insurance, a 401(k) plan with matching and profit sharing, generous paid time off allowance (PTO), paid holidays, plus more! Perks like mid-week bagels, pizza luncheons, company outings, and much more are also enjoyed by our staff! If this sounds like the right opportunity for you,

About Harwood Lloyd, Llp

Harwood Lloyd, LLP is a well-established law firm that has provided high-quality legal counsel to thousands of clients for more than 35 years. The firm's attorneys include veteran prosecutors and seasoned litigators who bring practical experience to complex legal matters. Harwood Lloyd focuses on seven major practice areas, offering clients a broad range of services and deep subject-matter knowledge. Team members collaborate across disciplines to address diverse client needs while maintaining a high standard of professionalism and client service.

Our team shares the common goal of providing clients with high-quality customer service and excellent legal representation. We strive to create an environment where employees feel empowered to thrive personally and professionally.

LEGAL CALENDAR COORDINATOR

The Legal Calendar Coordinator will manage and maintain firm-wide litigation calendars, including court dates, filing deadlines, hearings, mediations, and client meetings. This role involves reviewing court rules and orders, identifying critical deadlines, and accurately entering and updating them in the firm's calendaring system. The coordinator will monitor changes to schedules, promptly communicate updates to attorneys and staff, and ensure timely reminders and notifications. Additional responsibilities include coordinating with courts and opposing counsel regarding scheduling, assisting with preparation of basic calendar-related legal notices, and generating regular calendar reports as necessary. The position requires consistent attention to detail, confidentiality, and effective communication with legal teams in a virtual environment.

Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority.

Qualifications For a Legal Calendar Coordinator

• Strong foundation in the legal field, with the ability to understand court rules, procedures, and litigation timelines.
• Proficiency in scheduling, including notices, cover letters, and deadline summaries.
• Excellent Analytical Skills to interpret court orders, calculate deadlines, and identify potential conflicts or risks.
• Clear and professional communication skills for coordinating with attorneys, clients, staff, courts, and external parties.
• Experience with legal calendaring or docketing systems and common office software (e.g., Outlook, case management tools, MS Office).
• High level of accuracy, organization, and time management, with the ability to prioritize multiple deadlines in a remote setting.
• Prior experience in a law firm or legal department, particularly in litigation support or docketing, is strongly preferred.
• Associate's or bachelor's degree in a related field, or equivalent relevant experience in legal administration or calendar coordination.

Are you able to prioritize tasks effectively? Can you function under pressure from deadlines? Do you have excellent communication skills? Are you flexible and resilient in an ever-evolving atmosphere? Do you exhibit sound judgment? Can you maintain strict confidentiality? If so, then you may be perfect for this position!

WORK SCHEDULE

This is a full-time, Monday-Friday, 9:00 am - 5:00 pm position. ONSITE

READY TO JOIN OUR LAW FIRM?

If you feel that you would be right for this position at our law firm,

Salary: $28.57 - $31.32 per hour