Legal Billing Specialist — Invoicing, Analytics & Growth

Troutman Pepper Locke LLP; West Palm Beach (FL); On-site; USD 50,000 - 85,000; Full time

Job summary

Troutman Pepper Locke LLP in West Palm Beach seeks a Billing Specialist to manage client invoices in required formats, print prebills, prepare finals for attorney review, and input bills in the accounting system.

The ideal candidate has strong Word/Excel skills, experience with Aderant CMS, and at least 3 years of law firm billing experience. You will handle inquiries, maintain client billing details, and ensure deadlines are met with professionalism.

Qualifications

• College degree preferred or equivalent experience.
• Minimum of three (3) years of law firm billing experience.
• Previous Aderant/CMS experience strongly preferred.

Responsibilities

• Edit prebills to transfer time and disbursement, time splits, on account transfers, time adjustments and disbursement adjustments.
• Print, sort, and distribute prebills to billing attorneys; forward drafts/finals for edits.
• Maintain client billing addresses; ensure information is accurate and current.
• Enter exemptions for billing by the cutoff date and maintain status through month-end.
• Monitor and manage approvals for write-offs and monthly exemptions.
• Enter alternate rates in the billing system accurately.
• Provide attorneys with billing statistics using Excel as needed.
• Communicate with attorneys to ensure billing deadlines are met.
• Submit, process and track invoices and resolve billing issues online.
• Update on WIP status in monthly check-ins with billing manager.

Skills

Billing knowledge

Customer service

Communication

Multitasking

Teamwork

Self-management

Tools

Aderant CMS

Job description

Troutman Pepper Locke LLP in West Palm Beach seeks a Billing Specialist to manage client invoices in required formats, print prebills, prepare finals for attorney review, and input bills in the accounting system.

The ideal candidate has strong Word/Excel skills, experience with Aderant CMS, and at least 3 years of law firm billing experience. You will handle inquiries, maintain client billing details, and ensure deadlines are met with professionalism.