Legal Billing Specialist II

Honigman LLP; Chicago (IL); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) and profit sharing

Bonus program

Well-being programs

Job summary

Honigman LLP is seeking a Legal Billing Specialist II to manage the billing and invoicing lifecycle for assigned attorneys and clients in a hybrid Chicago, IL or Detroit, MI office. The role emphasizes accuracy, compliance, and timely billing in a collaborative environment.

The ideal candidate will have Elite 3E or Aderant experience and extensive e-billing know-how (BillBlast, Serengeti, Passport, TyMetrix), plus a Bachelor's degree in Accounting or related field and at least three years of

Qualifications

• Bachelor's Degree in Accounting, Finance, Information Technology or a related field or equivalent relevant experience.
• Minimum three years prior law firm billing experience is a must.
• Knowledge of electronic billing, including tracking status, troubleshooting, and working with clients/attorneys.
• Strong attention to detail and problem-solving skills.
• Strong knowledge and experience with law firm billing software (Aderant) and proficient with other e-billing applications such as BillBlast, Serengeti, Passport, and TyMetrix are strongly preferred.
• Understanding of LEDES formats, with knowledge of ASCII and XML formats is a plus.
• Strong knowledge and intermediate proficiency in MS Office, particularly Word and Excel.
• A strong client service approach and team orientation are required.
• Must have the proven ability to communicate effectively (verbal and written) and respond to common inquiries or complaints from all levels of clients and professional support staff.
• Must have strong interpersonal skills necessary to maintain effective relationships with partners, attorneys, clients, and staff, and to exhibit a high degree of responsiveness, diplomacy and professionalism in these interactions.

Responsibilities

• Generate, review, and accurately prepare invoices for legal services, ensuring adherence to client-specific billing guidelines, fee arrangements, and timekeeping records.
• Generate Pre-Bills, make edits, and finalize bills. Mail and/or Email final bills to the clients.
• Maintain detailed records of billing transactions, adjustments, and correspondence related to billing disputes and resolutions.
• Familiarity with legal billing software systems (e.g. Aderant, BillBlast) to manage billing processes and ensure accuracy.
• With respect to e-billing, upload new timekeeper rates in e-billing vendor sites, request new matter setups in e-billing vendor sites, and monitor status of the invoices ensuring rejected bills are timely addressed.
• Process and submit electronic (LEDES) invoices through various online e-billing platforms (e.g., Serengeti, TyMetrix).
• Manage and track reimbursable expenses, disbursements, and other billable costs associated with legal matters.
• Prepare detailed billing reports for attorneys, summarizing billing information and providing aging analysis. Assist with special projects as needed.
• Address billing inquiries, discrepancies, and payment issues promptly and professionally, providing exceptional client service.
• Maintain organized billing records and databases, including client matter information, fee structures, and payment terms.
• Collaborate with lawyers, paralegals, and administrative staff to resolve billing-related issues, update client files, and streamline billing processes.

Skills

Legal billing

Aderant

BillBlast

LEDES

MS Excel

Client service

Education

Bachelor's degree in Accounting, Finance, IT or related field

Tools

Aderant

BillBlast

Serengeti

TyMetrix

Passport

Job description

Powerwell is a leading recruitment firm helping our clients discover top talent. We are recruiting for a Legal Billing Specialist II.Candidates must be a United States Citizen or Green Card Holder. Candidates must be able to work a hybrid work schedule in either our client's Detroit, MI or Chicago, IL office. This hybrid position will start at four days in office for six months and then drops down to three days in office. This person will also be doing their own Collections (when needed) and will need to be able to hit the ground running. Candidates must have Elite 3E or Aderant experience as well as extensive E-Billing experience, including BillBlast and more.

Job Description:

The Legal Billing Specialist II is responsible for managing the billing and invoicing processes with strong proficiency in legal billing. This includes but is not limited to coordinating and executing the entire billing process for assigned billing attorneys and clients, editing pre-bills, processing and transmitting client invoices, maintaining client billing guidelines, prompt resolution of billing inquiries or requests. The Billing Specialist plays a critical part in ensuring accurate, compliant, and timely billing to clients by collaborating well with attorneys, clients, and other staff members.

Responsibilities:

• Generate, review, and accurately prepare invoices for legal services, ensuring adherence to client-specific billing guidelines, fee arrangements, and timekeeping records.
• Generate Pre-Bills, make edits, and finalize bills. Mail and/or Email final bills to the clients.
• Maintain detailed records of billing transactions, adjustments, and correspondence related to billing disputes and resolutions.
• Familiarity with legal billing software systems (e.g. Aderant, BillBlast) to manage billing processes and ensure accuracy.
• With respect to e-billing, upload new timekeeper rates in e-billing vendor sites, request new matter setups in e-billing vendor sites, and monitor status of the invoices ensuring rejected bills are timely addressed.
• Process and submit electronic (Legal Electronic Data Exchange Standard - LEDES) invoices through various online e-billing platforms (e.g., Serengeti, TyMetrix).
• Manage and track reimbursable expenses, disbursements, and other billable costs associated with legal matters.
• Prepare detailed billing reports for attorneys, summarizing billing information and providing aging analysis. Assist with special projects as needed.
• Address billing inquiries, discrepancies, and payment issues promptly and professionally, providing exceptional client service.
• Maintain organized billing records and databases, including client matter information, fee structures, and payment terms.
• Collaborate with lawyers, paralegals, and administrative staff to resolve billing-related issues, update client files, and streamline billing processes.

Qualifications:

• Bachelor's Degree in Accounting, Finance, Information Technology or a related field or equivalent relevant experience.
• Minimum three years prior law firm billing experience is a must.
• Knowledge of electronic billing, including tracking status, troubleshooting, and working with clients/attorneys.
• Strong attention to detail and problem-solving skills.
• Strong knowledge and experience with law firm billing software (Aderant) and proficient with other e-billing applications such as BillBlast, Serengeti, Passport, and TyMetrix are strongly preferred.
• Understanding of LEDES formats, with knowledge of ASCII and XML formats is a plus.
• Strong knowledge and intermediate proficiency in MS Office, particularly Word and Excel.
• A strong client service approach and team orientation are required.
• Must have the proven ability to communicate effectively (verbal and written) and respond to common inquiries or complaints from all levels of clients and professional support staff.
• Must have strong interpersonal skills necessary to maintain effective relationships with partners, attorneys, clients, and staff, and to exhibit a high degree of responsiveness, diplomacy and professionalism in these interactions.

Our client provides a generous total compensation package, which includes comprehensive health and well-being benefits, as well as 401(k) and profit sharing. The anticipated annual pay range for this role is $60K-$70K (non-exempt). The actual offered payrate will be determined based on various factors, including qualifications, experience, geographic location, education, external market data, and internal equity considerations.

Benefits & Additional Information

Successful candidates will enjoy an exceptional career opportunity within a welcoming environment. Eligible employees can also take advantage of our client's comprehensive benefits program, highlights of which are below:

• Healthcare, life and disability insurance
• 401(k) and profit sharing
• Bonus program
• Generous All Purpose Leave (APL) program that increases with tenure
• Well-being programs (e.g., mental health services, medical resources, and more)
• Learning and development programs
• Employee discounts