Legal Billing Specialist
WeAssist.io
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Benefits offered by this job
Job summary
Corporate Legal Specialists is seeking a full-time Legal Billing Specialist to join a fully remote team serving clients nationwide. You will manage monthly billing cycles, prepare pre-bills, and handle high-volume defense, corporate, and transactional invoices while supporting AR/AP tasks using Bill.com and Carrot.
The role requires strong Excel skills and adherence to strict deadlines in a fast-paced legal setting.
Qualifications
- Experience handling high-volume invoicing and e-billing platforms.
- Proficient with Excel for data tracking and reporting.
- Ability to meet strict billing deadlines in a fast-paced environment.
Responsibilities
- Coordinate monthly billing cycles across all timekeepers.
- Prepare, review, and finalize pre-bills before submission.
- Ensure invoices are accurate, compliant, and aligned with client requirements.
- Submit invoices on time following billing guidelines and deadlines.
- Support AR/AP billing workflows and reporting.
Skills
Tools
Job description
Corporate Legal Specialists - A full-service law firm advising businesses on corporate transactions, securities, litigation, investments, and regulatory matters.
National Reach - Supporting clients across multiple U.S. offices in New York, New Jersey, Philadelphia, Kansas City, Washington D.C., and Texas.
Trusted Advisors to Growing Companies - Working closely with entrepreneurs, executives, and investment groups, navigating complex business decisions.
Client-focused approach - Emphasizing listening and anticipating client needs to the highest level, at all times.
A-Player Mentality – They only tolerate and inspire excellence. A cultivated culture of high-performing A-Players.
Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.
- Billing & Invoicing Execution
- Coordinate monthly billing cycles by confirming time entries across all timekeepers
- Prepare, review, and finalize pre-bills before submission
- Ensure invoices are accurate, compliant, and aligned with client-specific requirements
- Submit invoices on time, following strict billing guidelines and deadlines
- Open and maintain new matters with correct billing structures and rates
- Support reporting and tracking of billing performance metrics
- Insurance Defense Billing
- Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines
- Ensure all documentation, approvals, and expense rules are met
- Identify and resolve billing issues before submission to prevent reductions
- Navigate and manage submissions across multiple e-billing platforms
- Corporate & Transactional Billing
- Handle a mix of recurring and ad hoc billing requests
- Execute urgent, time-sensitive invoices tied to deal closures or settlements
- Manage flat-fee billing arrangements and custom billing structures
- Prioritize effectively between high-volume and urgent transactional work
- Accounts Receivable Support
- Monitor incoming payments and deduction notices via shared inboxes
- Review and track invoice reductions (50–100/month)
- Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP)
- Provide summaries of outstanding issues and upcoming deadlinesResearch invoice statuses through e-billing portals
- Accounts Payable Support
- Manage AP inbox and process incoming expense requests
- Accurately input and code expenses into internal systems
- Ensure all receipts and documentation are properly stored and accessible
- Upload payment data into systems like Bill.com
- Assist with processing and escalating payment requests
Our client is a rapidly growing corporate law firm known for delivering high-touch legal services to small and middle-market businesses across the United States. With offices in multiple major cities, the firm advises entrepreneurs, executives, and investment groups on complex matters including mergers and acquisitions, securities offerings, litigation, financing, and corporate governance. Their multidisciplinary team works closely with clients to anticipate challenges, solve problems proactively, and provide strategic legal guidance across a wide range of industries.
Joining the team means becoming part of a collaborative environment where organization, trust, and professionalism help drive the success of both the firm and its people.
Our client believes in working hard, bringing high energy, and getting the job done—no excuses. They thrive on growth and intentionality where top-notch service comes first, but that doesn’t mean they don’t enjoy the ride. They want to work with other like-minded winners who focus on the results.
Here’s what matters most to them:
- High Intentionality – Putting in your everything, every time. Lead with your actions not your words
- Results-Driven – Going above and beyond, taking full ownership. You either give results, or excuses.
- Professionalism – Showing up as an A-Player in all of your actions even when you don’t feel 100%. Especially when dealing with Clients
- Relationship-Focused – Hallmark of everything we think and do
If you’re ready to be part of a fast-paced team that values hard work and good vibes, this is the place for you!
Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:
- Fully Remote Role – Work from home while collaborating with a fast-moving U.S. team.
- Own a High-Impact Role – Be the go-to expert for billing operations
- Career Growth Opportunity – Grow into advanced responsibilities and potentially mentor future hires
- Deepen Your Expertise – Work across billing, AR, AP, and financial workflows
- Make a Real Impact – Your work directly improves efficiency and reduces operational strain.
This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our clients’ journey to success!
- 13th Month Bonus (Wild right?!)
- Permanent work-from-home / remote set-up
- Health insurance
- Dental insurance
- Mental health insurance
- Great starting salary
- Growth opportunity
- Performance-based raises
- Prizes and bonuses
- Time
- Full-time; Monday-Friday 9am to 6pm EST
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- Must-have:
- Microsoft Office Suite – Outlook, Excel, Teams
- Microsoft Excel – Data tracking, reporting
- Zoom – Internal and external communication
- Highly Preferred:
- Carrot (Billing Platform) – Primary system used for billing workflows
- E-Billing Platforms – LegalX, Legal Exchange, Tymetrix 360, CounselLink, Legal Tracker, LSS
- Bill.com – Accounts payable and payment processing
- Must-have:
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