Legal Billing & Data Integrity Specialist

WilmerHale; Miamisburg (OH); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Hybrid schedule

Job summary

WilmerHale in the United States, Ohio, Miamisburg seeks a Finance/Accounts role to assist with maintaining client and matter financial data and provide departmental administrative support. You will manage Elite 3E records, process payments, and support cash applications with a focus on accuracy and timely service.

The role requires at least two years of office experience, strong organization and communication skills, and openness to AI-enabled tools.

Qualifications

• Minimum two years’ office experience required; professional services or legal industry preferred.
• Education may be considered in lieu of experience.
• Strong organizational and communication skills are essential.

Responsibilities

• Maintain Elite 3E client and matter maintenance records, including coding and address changes.
• Review Outside Counsel Guidelines Finance Summary and edit records to comply with OCGs and negotiated rates.
• Submit timekeepers for approval in client e-billing systems both for the Annual Rate Process and ad hoc requests.
• Monitor the Client-Matter Setup mailbox and departmental hotline for timely requests.
• Assist Accounts Receivable write-offs and pull cost receipts for invoices.
• Respond to inquiries about cash applications and ensure accurate posting of payments.
• Coordinate electronic cash receipts files from lockbox and stay current with processing methods.
• Back up Cash Management staff in GL, including wire transfers and bank reconciliations.
• Demonstrates a professional, solution-oriented approach and supports internal departments.

Skills

Organizational skills

Communication

Tech literacy

Interpersonal skills

Adaptability to AI

Education

High school diploma

BA/BS preferred

Tools

Elite 3E

Job description

WilmerHale in the United States, Ohio, Miamisburg seeks a Finance/Accounts role to assist with maintaining client and matter financial data and provide departmental administrative support. You will manage Elite 3E records, process payments, and support cash applications with a focus on accuracy and timely service.

The role requires at least two years of office experience, strong organization and communication skills, and openness to AI-enabled tools.