Legal Billing Coordinator

Platinum Staffing, Inc.; Kansas City (MO); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented billing coordinator to manage client billing processes and support billing attorneys. This role involves coordinating the preparation of client invoices, ensuring accuracy, and handling special projects as needed. With a focus on effective communication and accounting knowledge, the ideal candidate will thrive in a professional office environment. This temporary position offers a unique opportunity to contribute to a dynamic team while honing your skills in a supportive setting. If you are self-motivated and detail-oriented, this role is perfect for you.

Qualifications

• 3+ years of prior law firm billing experience or equivalent accounting experience.
• Proficiency in Microsoft Office, especially Word and Excel.

Responsibilities

• Coordinate client billing and process final bills for attorneys.
• Review and approve billing work for consistency with firm standards.

Skills

Microsoft Word

Microsoft Excel

Accounting Knowledge

Effective Communication

Detail Oriented

Research Skills

Education

High School Diploma

Tools

eBilling Software

Billing Software

Elite Software

Job description

Job Description

Job Description

This position is responsible for coordinating the preparation and processing of client billing for billing attorneys designated by the Firmwide Billing Manager. It is also responsible for special projects as required.

The position is temp to cover a leave most likely through the end of August.

Responsibilities
Select and prints proformas per request from attorneys
Edit and prints draft bills
Review and approves billing work performed by the billing secretaries to ensure consistency with Firm standards
Process final bills and sends them to clients; submit bills electronically when required
Request expense back-up from accounts payable to include with client bills; verifies that the back-up is accurate

Submit non-billable transfer approval forms and back-up to Firmwide Billing Manager
Research/runs special reports and helps billing attorneys in preparing their clients billing
Process unbilled write-offs
Complete special projects, reporting and analysis as needed
Monitor client invoice short pays, researches same and makes necessary changes in the system if required
Monitor and tags alternative fee arrangement matters in the system
Support and/or backs-up billing secretary, co-workers and Firmwide Billing Manager
Sets up new client electronic billing, personnel training and assistance
Monitor client electronic billing outstanding invoices for assigned offices
Process and monitors interim billing and applications and monitors the interim process for assigned offices to ensure accurate completion
As required, process client/matter attorney designation changes and works with management for approval and monitors same
As required, process monthly personal charges for all offices and processes partner quarterly personal charges
Support billing personnel for assigned offices

Perform other duties as assigned

Essential Job Specifications/Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Demonstrates proficiency in Microsoft Word and Excel; working knowledge of accounting databases strongly preferred
Ability to use a Ten-Key calculator by sight and touch
Must be responsible, self-motivated, accurate and detail oriented
Ability to inspire confidence as well as keep confidences
Ability to work overtime up to four (4) hours per week
Ability to deal professionally with both internal and external clients on all levels
Ability to communicate clearly and concisely both verbally and in writing with internal and external clients
Requires the ability to regularly report to work on the days and times scheduled

Competencies
Accurate, Detail and Deadline Oriented
Analysis/Research Skills
Effective Communication
General Accounting Knowledge
Job Motivation

Supervisory Responsibility
This position has no direct supervisory responsibilities.

Work Environment
The job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel
No travel is required for this position.

Education/Experience/Certifications
High school diploma or equivalent
Minimum three (3) years prior law firm billing experience or equivalent accounting
experience
Experience with billing software, eBilling software and/or Elite software a plus
IP billing experience required

Company Description

National Legal Staffing Agency.

Company Description

National Legal Staffing Agency.