Legal Billing Analyst - 2nd Shift

RRD Company; Warrenville (IL); On-site; USD 34,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

Paid time off

401(k) with company match

Disability insurance

Life insurance

Parental leave

Adoption assistance

Tuition assistance

Employee discounts

Job summary

RRD Company in Warrenville, IL is seeking a Billing Analyst to handle all aspects of client billing, from prebills to invoices, ensuring accuracy and adherence to guidelines. You will coordinate with internal teams and manage client-specific billing requirements.

The role requires at least two years of billing experience in professional services, strong Excel skills, and the ability to multitask to meet tight deadlines. Competitive pay and robust benefits are offered by RRD.

Qualifications

• Associates degree or advanced degree in business, accounting, or finance; commensurate experience may be considered.
• Minimum two years of billing experience in a law firm or professional organization.
• Experience with client Document Management Systems (DMS).
• Ability to create spreadsheets, manipulate data and generate reports.
• Detail oriented with excellent organizational and time-management skills.
• Ability to multitask and meet stringent deadlines in a fast-paced environment.
• Ability to work in a team and take ownership for individual assignments.
• Excellent verbal and written communication skills.
• Ability to interface with senior management, vendors, and client staff.
• Ability to handle confidential matters.
• Advanced knowledge of Microsoft Office; strong Excel background.
• Experience with Aderant or Elite/Elite 3E and/or BI products preferred.
• 10-key calculator proficiency preferred.

Responsibilities

• Generate and distribute prebills/proformas and assist with month end processing.
• Prepare attorney/client invoices including fixed fee, batch, retainer, contingency, etc.
• Ensure accuracy of work product and prepare bills for electronic processing.
• Coordinate client/billing guidelines and changes; manage formats and documentation.
• Perform time entry narrative edits and proofreading.
• Assist customers with billing inquiries and follow-up with operations.
• Review and edit time entries to ensure compliance with client guidelines.
• Create and maintain spreadsheets to track/monitor functions.
• Handle special projects and client-specific billing needs per policies.

Skills

Billing experience

Excel

Time entry

Attention to detail

Communication

Financial reporting

Cross-functional collaboration

DMS

Confidentiality

Aderant/Elite 3E

Education

Associates Degree or advanced degree in Business/Accounting/Finance

Tools

Aderant/Elite 3E

Excel

DMS

Job description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Shift: Monday-Friday, 12pm - 9pm

The Billing Analyst will be responsible for all aspects of client billing including bill preparation, research, analysis, and reporting related to billing, implementing client billing guidelines, special billing arrangements and special assignments.

Job duties

(*denotes an “essential function”)

• *Generate and distribute prebills/proformas, assist with month end processing, draft correspondence, perform time and expense transfers and edits, generate reports, manage timeliness of billing, allocate unapplied funds, perform write-offs,
• cancellations, and post and mail invoices.
• *Prepare attorney/client invoices, including but not limited to fixed fee, batch, retainer, contingency, etc.
• *Ensure accuracy of work product, determine appropriate bill formats, prepare spreadsheets or supplemental billing documents, manage client billing requirements/guidelines, understand firm/client fee arrangements, prepare bills for electronic processing, coordinate necessary client/matter changes
• *Perform time entry narrative edits and best practice proofreading
• *Assist customers with billing inquiries, troubleshoot issues and follow-up with operational areas
• *Review and edit time entries to ensure compliance with client guidelines
• Create and maintain required spreadsheets to track/monitor various functions as needed.
• Special projects as assigned.
• Ensure all client specific needs are met regarding billing processes, alternative billing arrangements, etc. while adhering to Williams Lea policies.

Qualifications

• Associates Degree or advanced degree preferred with concentration in Business, Accounting, or Finance. Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history
• Minimum two years of billing experience in a law-firm or professional organization required
• Experience working with client Document Management Systems (DMS)
• Ability to create spreadsheets, manipulate data and generate reports
• Detail oriented with excellent organizational and time-management skills
• Ability to multitask and meet stringent deadlines in a fast-paced environment
• Ability to work effectively in a team environment as well as taking ownership for individual assignments
• Excellent verbal and written communication skills with ability to effectively present results to senior management
• Ability to perform well in cross-functional environment and to interface effectively and successfully with senior management, vendors, and client staff
• Ability to professionally handle matters of a sensitive nature with confidentiality
• Advanced knowledge of Microsoft Office
• products, with a strong background in Excel
• Experience with Aderant or Elite/Elite 3E and/or business intelligence products strongly preferred
• 10-key calculator proficiency strongly preferred

Additional Information

The pay range for this role at the noted RRD location is $25/hour to $36.97/hour. Typicaly, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

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