Billing Analyst - Legal

RR Donnelley; Illinois; On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Adoption assistance

Employer discounts

Job summary

Williams Lea by RRD is hiring a Billing Analyst to manage client billing from prebills through invoicing, ensuring accuracy and compliance with client guidelines. The role collaborates with partners and staff to produce timely, accurate bills and reports.

The ideal candidate has a minimum of two years in law-firm billing, strong Excel skills, and experience with Aderant, with an emphasis on confidentiality and cross-functional collaboration.

Qualifications

• Associate degree or higher in Business/Accounting/Finance preferred.
• Minimum two years of billing experience in a law firm or professional organization.
• Experience with client Document Management Systems (DMS).
• Ability to create spreadsheets and generate reports.
• Detail oriented with strong organizational and time-management skills.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Able to interface with senior management and cross-functional teams.
• Excellent verbal and written communication skills; maintain confidentiality.

Responsibilities

• Generate and distribute prebills/proformas; assist with month-end processing and reporting.
• Prepare attorney/client invoices (fixed fee, batch, retainer, contingency, etc.).
• Ensure accuracy of work product; determine bill formats; manage client billing guidelines.
• Perform time entry narrative edits and proofreading.
• Assist customers with billing inquiries; troubleshoot and follow up with operations.
• Review and edit time entries for guideline compliance.
• Create and maintain spreadsheets to track functions; handle special projects.
• Ensure client needs are met regarding billing processes per Williams Lea policies.

Skills

Time management

Attention to detail

Verbal and written communication

Team player

Confidentiality

Cross-functional collaboration

Presentation skills

Multitasking

Education

Associate or higher degree in Business/Accounting/Finance

Tools

Excel

Microsoft Office

Aderant

10-key calculator

Job description

Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly.

Monday-Friday, 1st shift

The Billing Analyst will be responsible for all aspects of client billing including bill preparation, research, analysis, and reporting related to billing, implementing client billing guidelines, special billing arrangements and special assignments. The Billing Analyst will work directly with partners, secretaries and their clients.

(*denotes an “essential function”)

• *Generate and distribute prebills/proformas, assist with month end processing, draft correspondence, perform time and expense transfers and edits, generate reports, manage timeliness of billing, allocate unapplied funds, perform write-offs, cancellations, and post and mail invoices.
• *Prepare attorney/client invoices, including but not limited to fixed fee, batch, retainer, contingency, etc.
• *Ensure accuracy of work product, determine appropriate bill formats, prepare spreadsheets or supplemental billing documents, manage client billing requirements/guidelines, understand firm/client fee arrangements, prepare bills for electronic processing, coordinate necessary client/matter changes
• *Perform time entry narrative edits and best practice proofreading
• *Assist customers with billing inquiries, troubleshoot issues and follow-up with operational areas
• *Review and edit time entries to ensure compliance with client guidelines
• Create and maintain required spreadsheets to track/monitor various functions as needed.
• Special projects as assigned.
• Ensure all client specific needs are met regarding billing processes, alternative billing arrangements, etc. while adhering to Williams Lea policies.

• Associate Degree or advanced degree preferred with concentration in Business, Accounting, or Finance. Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history
• Minimum two years of billing experience in a law-firm or professional organization required
• Experience working with client Document Management Systems (DMS)
• Ability to create spreadsheets, manipulate data and generate reports
• Detail oriented with excellent organizational and time-management skills
• Ability to multitask and meet stringent deadlinesin a fast-paced environment
• Ability to work effectively in a team environment as well as taking ownership for individual assignments
• Excellent verbal and written communication skills with ability to effectively present results to senior management
• Ability to perform well in cross-functional environment and to interface effectively and successfully with senior management, vendors, and client staff
• Ability to professionally handle matters of a sensitive nature with confidentiality
• Advanced knowledge of Microsoft Office products, with a strong background in Excel
• Experience with Aderant strongly preferred
• 10-key calculator proficiency strongly preferred

The salary range for this role at the noted RRD location is $23.99- $35.53 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.