Billing Analyst - 2nd Shift

RR Donnelley; Warrenville (IL); On-site; USD 34,000 - 51,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Job summary

RRD, based in Warrenville, IL, seeks a Billing Analyst to manage client billing from prebills to invoicing, ensuring accuracy and compliance. The role requires 2+ years of billing experience, strong Excel skills, and familiarity with DMS systems.

On-site with comprehensive benefits, the position supports month-end processes and client-specific billing guidelines. The analyst will prepare diverse invoices (fixed fee, retainer, contingency), generate reports, and handle time-entry edits, calling

Qualifications

• Minimum two years of billing experience in a law-firm or professional organization.
• Experience with client Document Management Systems (DMS) and MS Excel for reporting.
• Ability to create spreadsheets, manipulate data and generate reports.
• Detail oriented with strong time-management skills.
• Able to multitask and meet deadlines in a fast-paced environment.
• Excellent verbal/written communication and team collaboration.

Responsibilities

• Generate and distribute prebills/proformas and assist with month-end processing.
• Prepare attorney/client invoices including fixed fee, batch, retainer, contingency, etc.
• Ensure accuracy of billing, prepare bills for electronic processing, and adhere to client guidelines.
• Review and edit time entries to ensure compliance with client guidelines and firm policies.
• Create and maintain spreadsheets to track/monitor billing functions.
• Assist customers with billing inquiries and resolve issues with operational areas.
• Participate in special billing projects as assigned.

Skills

Billing experience

Excel

Data analysis

Time management

Communication skills

Team collaboration

Education

Associate degree in Business/Finance

Advanced degree preferred

Tools

Microsoft Office

Aderant/Elite

BI tools

DMS

10-key calculator

Job description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Shift: Monday-Friday, 12pm - 9pm

The Billing Analyst will be responsible for all aspects of client billing including bill preparation, research, analysis, and reporting related to billing, implementing client billing guidelines, special billing arrangements and special assignments.

Job duties

(*denotes an “essential function”)

• Generate and distribute prebills/proformas, assist with month end processing, draft correspondence, perform time and expense transfers and edits, generate reports, manage timeliness of billing, allocate unapplied funds, perform write-offs,
• cancellations, and post and mail invoices.
• Prepare attorney/client invoices, including but not limited to fixed fee, batch, retainer, contingency, etc.
• Ensure accuracy of work product, determine appropriate bill formats, prepare spreadsheets or supplemental billing documents, manage client billing requirements/guidelines, understand firm/client fee arrangements, prepare bills for electronic processing, coordinate necessary client/matter changes
• Perform time entry narrative edits and best practice proofreading
• Assist customers with billing inquiries, troubleshoot issues and follow-up with operational areas
• Review and edit time entries to ensure compliance with client guidelines
• Create and maintain required spreadsheets to track/monitor various functions as needed.
• Special projects as assigned.
• Ensure all client specific needs are met regarding billing processes, alternative billing arrangements, etc. while adhering to Williams Lea policies.

Qualifications

• Associates Degree or advanced degree preferred with concentration in Business, Accounting, or Finance. Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history
• Minimum two years of billing experience in a law-firm or professional organization required
• Experience working with client Document Management Systems (DMS)
• Ability to create spreadsheets, manipulate data and generate reports
• Detail oriented with excellent organizational and time-management skills
• Ability to multitask and meet stringent deadlinesin a fast-paced environment
• Ability to work effectively in a team environment as well as taking ownership for individual assignments
• Excellent verbal and written communication skills with ability to effectively present results to senior management
• Ability to perform well in cross-functional environment and to interface effectively and successfully with senior management, vendors, and client staff
• Ability to professionally handle matters of a sensitive nature with confidentiality
• Advanced knowledge of Microsoft Office
• products, with a strong background in Excel
• Experience with Aderant or Elite/Elite 3E and/or business intelligence products strongly preferred
• 10-key calculator proficiency strongly preferred

Additional Information

The pay range for this role at the noted RRD location is $25/hour to $36.97/hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.