Legal Assistant (Workers' Compensation)

Vaughan McLean; Florida; On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Vaughan McLean in Palm Beach Gardens, FL is seeking a detail-oriented Legal Assistant to support our workers' compensation practice. The role involves managing administrative tasks, communicating with employers and insurers, and keeping case files organized from intake to resolution.

Key duties include drafting and proofreading documents, electronic filing with state agencies, and maintaining attorney calendars. You will also handle client and provider communications and ensure timely updates.

Qualifications

• 1–3 years of secretarial or administrative experience, preferably in a Florida law firm.
• Proficiency in Microsoft Office Suite and familiarity with legal case management systems.
• Basic Florida workers' compensation terminology, procedures, and deadlines.
• Strong verbal and written communication skills.
• Experience with ProLaw and iManage is a plus.

Responsibilities

• Draft, format, proofread standard correspondence, petitions, motions, and discovery requests.
• E-file documents through state systems and coordinate with the JCC offices where applicable.
• Manage attorney calendars, schedule depositions, mediations, hearings.
• Field inquiries from clients, medical providers, and adjusters; relay updates.
• Maintain physical and electronic case files and log medical records.

Skills

Administrative experience

Microsoft Office

Verbal and written communication

Legal terminology knowledge

Tools

ProLaw

iManage

Job description

Legal Assistant (Workers' Compensation) (Palm Beach Gardens, FL)

Vaughan McLean is seeking a detail-oriented Legal Secretary to support our workers' compensation practice group. The ideal candidate manages fast-paced administrative tasks, communicates professionally with employers and insurance carriers, and keeps case files organized from intake to resolution.

Key Responsibilities:

• Document Management: Draft, format, and proof read standard correspondence, petitions, motions, and discovery requests.
• E-Filing: Handle electronic filing of documents through state systems and coordinate with the Judge of Compensation Claims (JCC) offices where applicable.
• Calendar Management: Maintain attorney calendars, schedule depositions, mediations, client appointments, and hearings.
• Client & Provider Communication: Answer telephone lines, field inquiries from clients, medical providers, and adjusters, and relay critical updates.
• File Organization: Maintain physical and electronic case files, log incoming medical records and bills, and update the firm’s case management software.

Qualifications:

• Experience: Minimum of 1–3 years of secretarial or administrative experience, ideally within a Florida law firm (workers' compensation or insurance defense preferred).
• Technical Skills: Proficiency in Microsoft Office Suite and familiarity with legal case management systems.
• Knowledge: Basic understanding of Florida workers' compensation terminology, legal procedures, and deadlines.
• Communication Skills: Strong verbal and written communication skills;
• Experience with case management systems such has ProLaw and iManage is a plus .

Pay: Starting from $18.50 per hour depending upon experience.Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

This is a non-management position
This is a full time position