Legal Assistant - Workers' Compensation Defense

Albert and Mackenzie; Oxnard (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

An established California law firm is seeking a detail-oriented Legal Assistant specializing in workers' compensation defense. This role involves a variety of complex secretarial tasks, including document preparation, transcription, and maintaining legal files. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and the ability to juggle multiple projects. With a commitment to work-life balance and a collaborative atmosphere, this firm offers a competitive benefits package and recognition as a great workplace. If you are passionate about legal work and eager to contribute to a dynamic team, this opportunity is for you.

Benefits

100% Company-Sponsored Medical Insurance

Vision Insurance

Short and Long Term Disability Insurance

Life Insurance

401k Plan

Paid Time Off

Voluntary Dental Plans

Qualifications

• 3+ years as a Legal Secretary in workers' compensation defense.
• Excellent knowledge of Microsoft Office and Adobe Acrobat.
• Strong writing and proofreading skills.

Responsibilities

• Transcribe legal dictation and prepare legal documents.
• Proofread and maintain files for assigned attorney.
• Document and bill for all billable work.

Skills

Legal Secretary Experience

Microsoft Outlook

Microsoft Word

Adobe Acrobat

Dropbox

Typing Ability (75 WPM)

Writing Skills

Proofreading Skills

Case Management Software

EAMS Experience

Job description

Be among the first 25 applicants

• Work Remote Optional - California Residents ONLY

Description

Legal Assistant - Workers' Compensation Defense

Job Purpose

Under general direction, perform a full range of complex and responsible secretarial and legal work utilizing legal terminology, procedures, and documents. Coordinate preparation of legal documents and correspondence.

Duties And Responsibilities

• Receive and transcribe legal dictation of status reports, conference summaries, settlement disbursement reports, etc.
• Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
• Compose routine letters and memoranda using knowledge of work area instructions and guidelines.
• Maintain files, logs, and other information in connection with the work under the control of the assigned attorney.
• Prepare Pre-Trial Conference Statements, settlement documents, and Trial exhibits in advance of hearings and depositions as applicable.
• Accurately document and bill for all billable work and tasks according to billing procedures.
• Operate standard office equipment such as copy machines and scanners.
• Receive and place telephone calls.
• Other duties as assigned.

Skills/Qualifications

• Minimum 3+ years of experience as a Legal Secretary in a workers' compensation defense firm required.
• Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage.
• Skilled typing ability (minimum 75 WPM) as well as strong writing, proofreading, spelling, and grammar skills.
• Case Management Software and EAMS experience are a plus.
• Ability to interact effectively with the public, clients, and employees; maintain confidentiality; use discretion and tact; work independently without specific instruction.

Compensation: $26 - $35/Hour

The ideal candidate will be highly organized, detail-oriented, and able to work well under pressure while juggling multiple projects. Must possess excellent verbal and written communication skills and take pride in work quality. This fast-paced role requires critical thinking and problem-solving skills, with collaboration across attorneys and staff to meet goals.

Albert & Mackenzie is an established California workers' compensation defense law firm with a strong presence throughout the state. Recognized as a Great Place to Work in 2021, 2022, 2023, and 2024, and recipient of multiple Best Places to Work awards.

We offer a competitive benefits package including 100% company-sponsored employee Medical and Vision Insurance; Short and Long Term Disability and Life insurance; a 401k plan; paid time off; and voluntary dental plans. We promote a healthy work/life balance in a collaborative and casual environment.

Additional Notices

Notice of E-Verify Participation

Notice of Right to Work

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal

Industries

• Law Practice