Legal Assistant (Transactional)

Beacon Hill Staffing Group, LLC; West Palm Beach (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a Legal Assistant in West Palm Beach to support attorneys in the transactional practice. The role involves document processing, calendar management, and client billing with a focus on confidentiality and high-quality work product.

The ideal candidate has 3+ years of law firm experience, strong Microsoft Office skills, and a proven ability to manage changing priorities while delivering accurate, organized results.

Qualifications

• 3+ years of law firm experience required.
• Billing experience, including electronic billing, is preferred.
• Flexible and able to handle changing assignments and priorities.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling and communication.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Responsibilities

• Creates, edits, spell checks, and proofs documents following firm procedures.
• Schedules and maintains attorneys' calendars.
• Handles monthly client billing (paper and electronic).
• Reviews prebills for accuracy and completeness.
• Performs client, matter, and narrative edits.
• Prepares expense reports and vendor payments charged to matters.
• Opens new matters and runs conflict checks.
• Sets up and maintains files, both physical and electronic.
• Indexes and prepares files for off-site storage.
• Prints and organizes documents received in various formats.
• Answers calls and relays messages.
• Arranges video conferencing (Zoom/Teams).
• Promotes productivity and teamwork.
• Maintains confidentiality of firm and client information.

Skills

Client service

Attention to detail

Organization

Confidentiality

Teamwork

Communication

Education

3+ years law firm experience

Tools

Microsoft Office

Electronic billing

Job description

Legal Assistant - Transactional Law, West Palm Beach

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

A full service law firm is seeking a Legal Assistant for their West Palm Beach office to support Attorneys in the Firm's transactional practice group. The Legal Assistant performs various administrative tasks, including providing high client service and support while consistently producing excellent work product.

Essential Functions

• Creates, edits, spell checks, and proofreads work products following the Firm's established document processing methods and procedures to ensure accuracy and completeness.
• Schedules and maintains attorneys' calendars.
• Handles monthly client billing (paper and electronic billing).
• Review billing prebills for accuracy and completeness.
• Performs client, matter, and narrative edits.
• Prepares attorneys' expense reports; prepares payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
• Opens new matters and generates client conflict checks.
• Sets up and maintains attorneys' work paper and electronic files, including daily and regular filing.
• Indexes and prepares files for off-site storage.
• Prints and organizes various documents received in multiple formats, including emails and attachments.
• Answer the telephone and accurately take and relay messages, as requested.
• Arrange for video conferencing including Zoom and Teams.
• Actively seeks to maximize productivity and promote teamwork.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Other duties and projects assigned.

Required Skills/Abilities

• Respond to client requests under attorney's direction in a professional manner.
• Identifies and responds to client issues/problems in a timely manner and seeks feedback/follow-up as appropriate.
• Ability to work both independently and effectively with coworkers in a collaborative environment.
• Demonstrates dedication to producing quality work product.
• Attention to detail when completing work assignments.
• Organizes and prioritizes workload appropriately.
• Cooperates and demonstrates flexibility when facing change.

Education and Experience

• 3+ years of law firm experience required.
• Billing experience, including electronic billing, is preferred.
• Flexible and the ability to deal well with changing assignments and priorities.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)