Docketing Specialist

Michael Best; Wisconsin; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) with Company Contribution

Medical

Vision Care

Wellness Programs

Flexible Spending Accounts

Short and Long Term Disability Plans

Parental/Family Leave

Job summary

A prominent law firm is seeking an Intellectual Property (IP) Docketing Specialist to effectively manage IP records and support patent, trademark, and copyright matters. Responsibilities include monitoring shared mailboxes, managing deadlines, and utilizing IP-specific software. The ideal candidate will demonstrate strong organizational, communication, and interpersonal skills. This position offers a competitive salary range of $45,000 - $65,000, based on experience and location. There's a commitment to equal employment opportunity and a collaborative culture.

Qualifications

• Strong organizational and process-management skills with attention to detail.
• Ability to meet strict deadlines and manage multiple priorities.
• Excellent interpersonal and communication skills.

Responsibilities

• Manage deadlines and review data for accuracy.
• Assist with onboarding incoming IP portfolios.
• Respond to inquiries from attorneys and staff.

Skills

Organizational skills

Process management

Client-first mindset

Interpersonal skills

Problem-solving

Communication skills

Education

Authorization to work in the U.S.

Tools

Docketing software

Microsoft Office

Adobe products

Anaqua

Job description

Intellectual Property (IP) Docketing Specialist

Michael Best is seeking an Intellectual Property (IP) Docketing Specialist to work closely with the Docketing Manager and Intellectual Property practice group to analyze, update and maintain records within the docketing software.

What you’ll be doing

The Intellectual Property (IP) Docket Specialist is responsible for monitoring assigned shared mailboxes and providing support to the docket team. This role utilizes the firm’s IP business docketing software to support patent, trademark, and copyright matters.

Core responsibilities

• Independently define responsibilities for an assigned group, which may include multiple offices and/or shared docketing mailboxes.
• Manage completed deadlines in a timely and accurate manner.
• Review data for accuracy and promptly resolve discrepancies.
• Review and accurately interpret submitted documents to identify, calculate, and docket all applicable data.
• Ensure correct assignment of timekeepers to matters.
• Respond professionally and constructively to inquiries from attorneys, timekeepers, and staff.
• Assist with onboarding incoming IP portfolios.
• Utilize IP‑specific software, including Anaqua, to manage IP‑related activities.
• Adhere to department and firm policies.
• Manage projects and perform additional tasks as assigned.

Knowledge & Education

• Strong organizational and process‑management skills, with exceptional attention to detail and the ability to identify inaccuracies and inconsistencies.
• Proficiency in Microsoft Office and Adobe products, including advanced Excel skills (preparing, exporting, editing, filtering, sorting, searching, and reformatting large spreadsheets).
• Ability to work under pressure, meet strict deadlines, and effectively manage multiple priorities simultaneously.
• Demonstrated “client‑first” mindset, with a responsive, flexible, and adaptable approach.

Interpersonal skills

• Willingness and ability to learn and embrace new skills and best practices as the role evolves and firm needs change.
• Ability to work effectively under pressure and meet tight deadlines.
• Ability to work independently while also contributing effectively as part of a team.
• Proven ability to build relationships and foster teamwork at all levels of the firm.

Communication

• Excellent interpersonal skills and the ability to work effectively with a diverse group of internal and external clients, attorneys, and staff.
• Strong oral and written communication skills.
• Ability to handle confidential information and sensitive matters with discretion and professionalism.

Problem solving

• Confidence and ability to identify and analyze issues, make sound decisions, and implement effective solutions.
• Ability to respond to unexpected challenges by proactively developing innovative solutions while maintaining a professional demeanor.

Professionalism

• Demonstrated ability to maintain composure, exercise good judgment, and represent the firm with professionalism at all times.

Other

• Valid authorization to work in the U.S.

The location

We have offices in Wisconsin (Green Bay, Milwaukee, Madison, Waukesha); Illinois (Chicago); Utah (Salt Lake City); Colorado (Denver, Broomfield); Texas (Austin); North Carolina (Charlotte, Durham, Raleigh, Wilmington); Nebraska (Lincoln); and Washington DC. This position can be based in any of our offices in WI, IL, UT, CO, TX, NC, and NE.

Learning and Growth

• Challenging and Dynamic Role
• Professional Growth Opportunities
• Performance Management and Coaching
• Specialized Training Programs
• Medical
• Vision Care
• Health Savings Accounts
• Flexible Spending Accounts
• Wellness Program
• Employee and Family Assistance Program

Total Compensation

• Competitive Base Pay
• Annual Merit Review / Incentive Pay

Planning for the Future

• 401(k) with Company Contribution
• Short Term Disability Plan
• Long Term Disability Plan
• Life Insurance
• Critical Illness Insurance
• Parental/Family Leave

Culture and Workplace

• Respected organization with Collaborative Culture
• Growing Firm with an Exciting Future
• Healthy Work‑Life Balance
• Contemporary Work Environment
• Positive and Respectful Work Climate
• Performance Recognition

Compensation for this position will range from $45,000 - $65,000, depending on experience and location.

Michael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as “Michael Best”) are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or [e-mail] to let us know the nature of your request and your contact information.