Legal Assistant - SS

Grossman Young & Hammond Llc; Silver Spring (MD); On-site; USD 50,000 - 65,000; Full time

Job summary

Grossman Young & Hammond, LLC (GYH) seeks a Legal Assistant for its business immigration practice in Silver Spring, MD. This full-time, on-site role supports attorneys with petitions, case management, correspondence, and client coordination in a dynamic, collegial firm.

The ideal candidate is organized, tech-savvy, detail-oriented, and capable of multi-tasking in a fast-paced setting. Bachelor's degree required; MS Office proficiency and strong communication skills are essential.

Qualifications

• Excellent organizational, writing and other communication skills.
• Ability to work in a fast-paced environment, multi-task and meet deadlines.
• Ability to work well with clients and other team members.
• Excellent computer (MS Office) skills.
• Flexibility with changing priorities.

Responsibilities

• Print, assemble and prepare petitions to be filed with USCIS.
• Update Case Manager and case status as appropriate in case management database.
• Enhance client service by supporting attorneys and paralegals in immigration filings; draft/edit correspondence.
• Generate and track Representation Agreements and retainer invoices; coordinate training and webinars.
• Answer phones, direct to the appropriate team member and take accurate messages; schedule client calls and reminders.
• Back-up Client Intake Coordinator to complete potential intakes, schedule consultations and send new client questionnaires.
• Handle all incoming and outgoing immigration correspondence; distribute USCIS materials to the team and mail documents to clients.
• Scan, organize, label and file electronic documents; process government correspondence.
• Coordinate monthly firm lunch; order office supplies and assist in firm events and reimbursements.

Skills

Organizational skills

Communication skills

MS Office

Attention to detail

Tech-savvy

Team player

Education

Bachelor's degree

Job description

Seeking Legal Assistant for Business Immigration Law Practice

Location: Silver Spring, Maryland

Schedule: Full-time, Non-exempt

About Us:

Grossman Young & Hammond, LLC (GYH) is a globally recognized immigration and international human rights law firm in the greater DC area. Known for tenacious advocacy, GYH is setting a new standard for excellence in the practice of immigration and human rights law. Our lawyers are nationally recognized for their expertise in immigration law and have received top rankings from the Washington Post, Washingtonian, The Legal Times, Best Lawyers, and Chambers. Our firm represents clients in a broad range of immigration and international law matters.

The ideal candidate is creative, works collaboratively with others and thrives working in a fast-paced, progressive and collegial environment. Excellent organizational skills and precise attention to detail are required.

Responsibilities include

• Government Petitions
  • Print, assemble and prepare all petitions to be filed with USCIS.
• Database Management & Reporting
  • Update Case Manager and case status as appropriate in case management database.
• Document drafting
  • Enhance client service, efficiency and productivity providing support to attorneys and paralegals in the preparation and administration of immigration filings.
  • Draft/edit correspondence as requested by attorneys and paralegals.
• Client Coordination and Training
  • Generate and track Representation Agreements and retainer invoices.
  • Coordinate of legal team training and webinars.
  • Responsible for answer phones, directing to the appropriate team member and taking accurate messages.
  • Schedule client conference calls and send reminders for legal team members.
  • Back-up Client Intake Coordinator to complete potential client intakes, schedule consultations and send new client questionnaires.
• Mail Processing, Filing & Correspondence
  • Handle all incoming and outgoing immigration correspondence.
  • Distribute USCIS correspondence to the legal team and mail appropriate documents to clients.
  • Scan, organize, label and file all electronic documents.
  • Process all government correspondence.
• Office Administration
  • Coordinate monthly firm lunch.
  • Order and manage office supplies.
  • Coordinate firm events (retreats, meetings).
  • Assist attorneys with expense reimbursement.
  • Assist in all matters as needed (e.g. calendaring deadlines, faxing, maintaining reception area, watering plants, running dishwasher etc.)

What we're looking for:

• Someone who doesn't just follow processes, but improves them
• Strong attention to detail and committed to getting it right
• A tech-savvy professional who understand (or is eager to learn) how lawyers can leverage AI and automation
• A proactive thinker who anticipates needs and identifies solutions before problems arise
• A collaborative team player who thrives in a mission-driven environment

Required Knowledge/Skills/Abilities:

• Excellent organizational, writing and other communication skills
• Ability to work in a fast-paced environment, multi-task and meet deadlines
• Ability to work well with clients and other
• Excellent computer (MS Office) skills
• Flexibility with changing priorities

Required Education/Experience:

• Bachelor's degree

Expected Hours/Work location:

• 40 hours per week plus overtime as needed
• Work is completed in the Silver Spring, Maryland office

Equal Employment Opportunity

Grossman Young & Hammond LLC (GYH) is an equal opportunity employer. Employment decisions are made without regards to race, color, religion, national origin, sex, pregnancy, age, disability, genetic information, marital status, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable federal, state or District of Columbia law.

GYH is committed to fostering an inclusive workplace and welcomes qualified candidates from diverse backgrounds.

GYH offers competitive compensation, excellent benefits and opportunities for professional growth.

For more information on our firm, please visit our website at www.grossmanyoung.com