Legal Assistant/Secretary

Rubenstein Law; New York (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid Time Off (PTO) plus 8 holidays

Sick Leave

Birthday holiday

Comprehensive benefits package (med/dp

401(k) retirement plan with company-m尚

Job summary

Rubenstein Law in New York seeks a Legal Assistant to manage pre-suit cases from start to resolution, collaborating with the assigned attorney to ensure timely, accurate task completion and documentation. You will maintain organized case files and facilitate clear communication with clients, providers, and legal staff to support effective case development.

In a fast-paced environment, you will handle client interactions, gather and review documents, manage calendars, and assist with preparing

Qualifications

• Bi-lingual English/Spanish required.
• Minimum of 1 year office experience.
• Excellent customer service skills are essential.
• Strong multitasking, highly organized and detail oriented.
• Able to work at a fast pace with a large caseload (65-75 cases).

Responsibilities

• Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.
• Research and locate all possible Defendants and Insurance coverage.
• Request and follow up with gathering supporting documents including police reports, 911 calls, Insurance policies, medical records, bills and/or Liens.
• Review, upload, and process daily correspondence via email, fax or through our paperless software.
• Schedule and maintain Attorney’s calendar.
• Attend client meetings with Attorney.
• Ensure cases are updated with all information including treatment data, records, liens, insurance coverages and billing information.
• Preparing demands and closing statements.

Skills

Bi-lingual English/Spanish

Office experience (1+ years)

Excellent customer service

Multitasking & organized

Fast-paced workload tolerance

Job description

Company Overview

Since 1988, Rubenstein Law has been a trusted advocate for personal injury victims, growing into a nationally recognized firm with over 60 attorneys and 400 professionals. Known for securing billions of dollars for clients, the firm handles a wide range of cases, including auto accidents, catastrophic injuries, medical malpractice, and mass tort litigation. Rubenstein Law is committed to delivering exceptional client care while continuing to expand nationwide.

Job Summary

The Legal Assistant is responsible for managing pre-suit cases from start to resolution, working closely with the assigned attorney to ensure timely and accurate completion of tasks and documentation. Maintains organized case files and facilitates clear communication with clients, providers, and legal staff to support effective case development.

Responsibilities and Duties

• Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.


• Research and locate all possible Defendants and Insurance coverage.


• Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.


• Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.


• Schedule and maintain Attorney’s calendar.


• Attend client meetings with Attorney.


• Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.


• Preparing demands and closing statements.

Qualifications and Skills

• Bi-lingual: (English/Spanish).


• One year minimum office experience.


• Excellent customer service skills.


• Strong multitasking skills, highly organized, and detail oriented.


• Able to work at a fast pace with a heavy case volume (65-75 cases)

Benefits

• Paid Time Off (PTO) plus 8 paid holidays a year


• Sick Leave


• Additional birthday holiday


• Comprehensive benefits package including multiple medical plan options, dental, vision, disability, supplemental coverage, and company-paid life insurance


• Bereavement leave to support employees and their families during difficult times


• Hospital leave benefits for qualifying medical situations


• 401(k) retirement plan with company matching contributions


• Bonus opportunities


• Commitment to employee wellness and long-term success