Litigation Assistant

Rubenstein Law; Tampa (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

PTO + 8 holidays

Birthday holiday

Comprehensive benefits

Bereavement leave

Hospital leave

401(k) with match

Bonus opportunities

Wellness program

Job summary

Rubenstein Law in Tampa, FL seeks a detail‑oriented Litigation Assistant to support attorneys and paralegals through all phases of the case lifecycle. You will organize files, obtain medical and legal documents, coordinate proceedings, and prepare deposition, mediation, and trial materials.

The ideal candidate is bilingual (English/Spanish), delivers excellent client service, is highly organized, and works well both independently and in a team within a fast‑paced environment.

Qualifications

• Bilingual English/Spanish required.
• Excellent customer service skills.
• Strong multitasking and highly organized.
• Minimum one year of office experience; personal injury exposure preferred.
• Ability to work independently and collaboratively in a fast-paced environment.
• Capable of handling last-minute case requests.

Responsibilities

• Request and gather litigation documents (medical records, liens, bills, radiology findings).
• Maintain communication with clients regarding discovery.
• Assist with translation and interpretation for discovery.
• E-file completed discovery in portal.
• Assist with trial preparations.
• Support multiple attorneys and paralegals on case matters.

Skills

Bilingual English/Spanish

Client service excellence

Multitasking & organization

Office experience (1 year)

Independent & team work

Ability to handle last-minute requests

Job description

Company Overview

Since 1988, Rubenstein Law has been a trusted advocate for personal injury victims, growing into a nationally recognized firm with over 60 attorneys and 400 professionals. Known for securing billions of dollars for clients, the firm handles a wide range of cases, including auto accidents, catastrophic injuries, medical malpractice, and mass tort litigation. Rubenstein Law is committed to delivering exceptional client care while continuing to expand nationwide.

Job Summary

The Litigation Assistant plays a key role in supporting attorneys and paralegals through all phases of the litigation process. This position is responsible for maintaining and organizing case files, coordinating legal proceedings, and securing relevant medical and legal documentation. The Litigation Assistant also prepares materials for depositions, mediations, and trials.

Responsibilities and Duties

• Request all Litigation case related documents: medical records, liens, bills, radiology findings, etc.
• Maintain constant communication with clients pertaining to discovery.
• Assist assigned attorneys with discovery translation and interpretation.
• E-file completed discovery in portal.
• Assist with trial preparations.
• Assist various attorneys and paralegals with any case related matters.

Qualifications and Skills

• Bilingual (English/Spanish)
• Excellent customer service skills.
• Strong multitasking skills, highly organized, and detail oriented.
• One year minimum office experience. Prior experience working with Personal Injury files preferred, but not required.
• Capable of working both independently and collaboratively in a fast-paced environment.
• Able to comply with last minute case requests.

Benefits

• Paid Time Off (PTO) plus 8 paid holidays a year
• Additional birthday holiday
• Comprehensive benefits package including multiple medical plan options, dental, vision, disability, supplemental coverage, and company-paid life insurance
• Bereavement leave to support employees and their families during difficult times
• Hospital leave benefits for qualifying medical situations
• 401(k) retirement plan with company matching contributions
• Bonus opportunities
• Commitment to employee wellness and long-term success