Legal Assistant: Proactive Litigation Support & Admin

flywheel; United States; Remote; USD 13,000 - 14,000; Full time

Job summary

Job Duck is seeking a proactive Legal Assistant to support a busy litigation practice. You will manage administrative tasks, keep case records organized, monitor deadlines, and coordinate key information with attorneys and paralegals to keep matters moving smoothly.

This role also requires strong organizational skills, impeccable attention to detail, and excellent English communication. Standard hours are PST, with remote-friendly options.

Qualifications

• Previous experience as a Legal Assistant or similar role.
• Plaintiff-side litigation experience preferred but not required.
• Strong organizational and time management skills.
• Excellent verbal and written English communication.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently while collaborating with a legal team.
• Professional judgment and discretion with confidential information.
• Comfortable communicating with clients and external parties via phone and email.
• Willingness to receive feedback and apply it to future work.

Responsibilities

• Maintain accurate information in the firm's practice management system.
• Prepare basic legal documents and correspondence using approved templates.
• Add hearings, deadlines, and case events to firm calendars.
• Monitor deadlines and update attorneys and paralegals.
• Provide administrative and legal support to attorneys and paralegals.
• Follow up with clients regarding outstanding documentation.
• Take notes during meetings and organize case information.
• Review documents for accuracy before submission.

Skills

Organization

Time management

Attention to detail

English communication

Multitasking

Independent work

Discretion

Client communication

Tools

Practice management system

CRM

VOIP

Email platform

Calendar tools

Microsoft Office / Google Workspace

Job description

Job Duck is seeking a proactive Legal Assistant to support a busy litigation practice. You will manage administrative tasks, keep case records organized, monitor deadlines, and coordinate key information with attorneys and paralegals to keep matters moving smoothly.

This role also requires strong organizational skills, impeccable attention to detail, and excellent English communication. Standard hours are PST, with remote-friendly options.