Legal Assistant - Patent Services Group

Hanley, Flight & Zimmerman, LLC; Chicago (IL); On-site; USD 46,000 - 48,000; Full time

Benefits offered by this job

Health, Life & Disability Insurance

Dental and Vision Insurance

401K plan

Job summary

Hanley, Flight & Zimmerman, LLC, a Chicago IP firm, is seeking a full-time legal assistant to join its Patent Services Group. Primary duties include preparing USPTO filings, coordinating with paralegals and admins, and maintaining both physical and digital files.

This entry-level in-office position offers extensive on-the-job training, minimal overtime, and a comprehensive benefits package. The role is based in downtown Chicago with a competitive salary and year-end bonus potential.

Qualifications

• Bachelor's degree with GPA 3.0+ preferred.
• 1+ years of law office experience (IP not required).
• Paralegal certification preferred but not required.
• Strong interpersonal and communication skills.
• Organized, timely, able to manage multiple tasks.
• Ability to meet strict guidelines.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.

Responsibilities

• Prepare documents for USPTO filings.
• Communicate with paralegals and administrators.
• Maintain physical and digital files.
• Light reception duties as needed.

Skills

Interpersonal communication

Organization

Multitasking

Meeting deadlines

Education

Bachelor's degree (4-year)

Tools

Microsoft Word

Microsoft Excel

Outlook

Adobe Acrobat/PDF Exchange

Job description

Full time | Hanley, Flight & Zimmerman, LLC | United States

Posted On 11/02/2026

Job Information

Legal

$46,000-$48,000

Work Experience 0-1 year

City Chicago

State/Province Illinois

60606

Job Description

Hanley, Flight & Zimmerman, an Intellectual Property Law firm located in downtown Chicago, is seeking a full-time legal assistant to join its Patent Services Group administrative support staff.

Duties Include:

• preparing documents to be filed with the United States Patent and Trademark Office
  
• communicating with paralegals and administrators
  
• maintaining physical and digital files
  
• light Reception duties (only as needed)
  

The assistant will typically work with paralegals and administrators in support of our USPTO filings and project assistance. Very little overtime is required.

This is an entry-level in-office position and we provide extensive on-the-job training.

Compensation:

• The salary range for this position is $46,000-$48,000. Actual salary will vary and may be above or below this range based on experience.
  
• Year-end discretionary bonus potential.
  
• Comprehensive Benefits Program includes Health, Life and Disability Insurance and available Dental and Vision insurance.
  
• 401K plan.
  
• This is an in-office, Chicago-based role.
  

HFZ is a two-decade old patent firm that specializes in delivering top quality patent prosecution and counseling services to numerous Fortune 500 companies and global technology leaders. With our team of excellent patent attorneys and dedicated professional staff, we deliver exceptional patent prosecution and portfolio management services to our diverse clientele. We thrive in an inclusive environment that provides ongoing mentorship for the career development of our team members. We offer a dynamic team focused work environment, excellent work/life balance, an Open Door Policy allowing easy access to Senior Attorneys and Managing Partners and a competitive benefits package.

Hanley, Flight & Zimmerman, LLC is committed to diversity as a core value of the firm. We continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees. A diverse and inclusive workforce enriches our work experience and enhances the value of our legal services. HFZ is an Equal Opportunity/ M/F/Vet/Disabled

Requirements

• A 4-year bachelor's degree from an accredited university with a cumulative GPA of 3.0 or higher (preferred)
  
• 1+ years of work experience in a law office environment, it does not have to be in Intellectual Property (preferred)
  
• Paralegal certification preferred, but not required
  
• Excellent interpersonal and communication skills for interacting with team members
  
• The ability to be well organized, timely and manage multiple tasks
  
• The ability to meet strict guidelines
  
• Proficiency in the Microsoft Office Suite, especially Word, Excel, Outlook and Adobe Acrobat/PDF Exchange required.
  
• Comprehensive Benefits Program includes Health, Life and Disability Insurance and available Dental and Vision insurance.