Legal Assistant Paralegal

HCLTech; United States; On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) retirement plan

Paid time off

10 paid holidays per year

Employee assistance program

Job summary

HCL Technologies seeks a legal assistant/paralegal with 4+ years of experience to support global legal operations in the US. The role emphasizes vendor management, e-billing, matter and contract management, and ediscovery across geos.

The candidate will maintain records, track litigation matters, and help ensure compliance with US discovery obligations, timelines, and corporate filings. Competitive benefits apply.

Qualifications

• Experience with US employment law matters and litigation management.
• Strong organizational skills and ability to multitask.
• Minimum 4+ years of relevant experience.

Responsibilities

• End-to-end global legal vendor management.
• Strategy for system needs (e-billing, matter management, contract management).
• Establishing template retention letters and attachments.
• Vendor management from quote to cash including negotiations and invoicing.
• Vendor analytics to evaluate performance.
• Ediscovery and compliance with US discovery obligations.
• Build relationships across CIO's office to drive priorities.
• Implement changes to optimize ediscovery extraction and compliance.
• Litigation operations: matter management and analytics.
• Rollout and governance of Legal Tracker globally.
• Manage intake, opening, maintenance and closing of matters on Legal Tracker.
• Gather data to run KPIs on firms and report to leadership.
• Manage legal hold orders.
• Assist with collection of personal records for employment matters.
• Corp Secretary/entity management; manage legal filings.
• Manage other compliance requirements (licenses, regulatory filings).
• Track filing deadlines and compliance calendars.

Skills

Litigation support

Ediscovery

Vendor management

Record keeping

US employment law

Education

4+ years of experience

Tools

Legal Tracker

Job description

A candidate’s pay within the range will depend on their skills, experience, education, and other factors permitted by law. This role may also be eligible for performance-based bonuses subject to company policies. In addition, this role is eligible for the following benefits subject to company policies: medical, dental, vision, pharmacy, life, accidental death & dismemberment, and disability insurance; employee assistance program; 401(k) retirement plan; 10 days of paid time off per year (some positions are eligible for need-based leave with no designated number of leave days per year); and 10 paid holidays per year

Summary description: In search of legal assistant/paralegal with experience working with US employment legal group. The ideal candidate should have expertise in maintaining records and tracking and organizing litigation matters. Candidate must have exceptional organizational skills, ability to multitask, and at least 4+ years of prior experience.

The role should encompass the following:

• Legal Operations: End to end global legal vendor management.
• Strategic vision for fulfilling system needs for Legal on a global basis (e.g., e-billing, matter management, contract management, contract markup etc etc)
• Establishing template retention letters and attachments (like Billing Guidelines)
• Managing vendor relationship from quote to cash. This includes contract negotiations, rate negotiations, onboarding, invoice monitoring, and followthrough to ensure payment
• Vendor analytics: leveraging data to evaluate vendor performance and make recommendations for changes
• Legal Operations: Ediscovery
• Strategic vision for ensuring compliance with US discovery obligations. This includes but is not limited to recommendations for system, process, people/skill and vendor changes as needed
• Gravitas and relationship skills to navigate internal complexity, build relationships within other organizations (like CIO's office) to draw on to advance critical priorities
• Implement system, process, and people/skill changes as needed to make it easier and more efficient to extract ediscovery material, and to meet legal requirements
• Litigation operations: Matter management & analytics
• Manage rollout of Legal Tracker globally (if not already done); ensure that NO legal bills pass outside of LT
• Manage intake (i.e., receipt of process and matter distribution), opening, maintenance and timely closing of matters on Legal Tracker, globally
• Ensure sufficient data is gathered to run key performance metrics on firms to evaluate OC performance, globally. Report the same to leadership
• Manage legal hold orders
• Assist with collection of personal records and other required documentation for employment matters
• Corp Secretary/entity management
• Manage required legal filings for corporate entities
• Manage other compliance requirements, including:

Business license applications and renewals across various US jurisdictions.

Weights and Measures license applications and renewals across certain states in the US.

Canadian compliance activities, including agency license applications and renewals in certain provinces.

Track filing deadlines, maintain compliance calendars, and ensure timely completion of recurring compliance obligations.

Coordinate across geos for certain cross-geographical compliance tasks such as third-party risk assessments etc.

If you want to know more about HCL Technologies, please visit http://www.hcltech.com.