LEGAL ASSISTANT-OPA 100-26

Kalamazoo County; Kalamazoo (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

Kalamazoo County is seeking a detail‑oriented administrative professional to coordinate and maintain all case files handled by the Prosecuting Attorney's office. You will process court orders, update legal cases, and store information across multiple databases to support case workflow.

This role involves scheduling court events, providing front desk and staff support, and ensuring accurate recording of sentencing information.

Qualifications

• High school diploma (or GED) and some college preferred.
• 1 to 3 years of related work experience in the courts.
• Any equivalent training, education, and experience that provides the required skills.

Responsibilities

• Monitors and reviews legal court events; prepares court orders, notices, motions, and distributes documents.
• Processes and files motions, writs, citations, and other court documents.
• Maintains and updates case information stored in dual databases.
• Provides front desk and administrative support to attorneys and staff.
• Performs related work as required.
• Reviews and reports data for the Prosecuting Attorney Transparency Initiative.
• Provides weekend/holiday coverage for the Charging Specialist on a rotating basis.
• Researches child support cases and coordinates paternity/genetic testing.
• Processes Abuse and Neglect petitions and related paperwork.
• Assists with witness coordination and Victim Advocate communications.
• Processes data to create court records and case assignments; backups to Charging Specialist.

Education

High school diploma or GED

2 years of college preferred

Job description

Grant funded position

GENERAL SUMMARY

The purpose of this job is to coordinate and maintain all case files handled by the Prosecuting Attorney's office. Processes court orders, maintains and updates legal cases, and stores in multiple databases. Coordinates the scheduling of all court events, reviewing and updating court docket schedules. Provides front desk and administrative support to attorneys and victim advocates by creating files, processing cases with the court, analyzing clients' data, processing and coordinating victim impact statements and correspondence, and directing incoming calls to appropriate staff when necessary. Verifies sentencing information from court logs received by the courts and records the legal information.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Monitors and reviews legal court events. Prepares and reviews court orders, notices, motions, and other communications regarding legal proceedings. Distributes documentation as necessary.
• Processes and files motions, writs, nolles, citations, legal documents, and other court orders.
• Maintains and updates case information stored in dual databases.
• Provides customer service and administrative support within the assigned unit, including answering phones, processing mail, and providing additional assistance as needed.
• Performs related work as required.

District Court/Circuit Court/Court of Appeals

• Reviews, updates, maintains and reports statistical data for the Office of the Prosecuting Attorney Transparency Initiative.
• Provides weekend and holiday coverage for the Charging Specialist on a rotating basis.

Child Support

• Researches child support cases, interviews custodial parents, prepares pleadings, files new cases, and coordinates process service functions.
• Coordinates facilitation and scheduling of paternity and genetic testing.

Abuse and Neglect

• Processes Abuse and Neglect (NA) and Delinquency (DL) petitions and submit paperwork as necessary.
• Assists in the processing of Educational Neglect and Truancy Petitions.

Victim Witness Unit

• Prepares and processes documents and other required correspondence to maintain compliance with the Michigan Crime Victim Rights Law.
• Assists with witness coordination by maintaining witness log, facilitating witness waiting area assignments, recording nightly witness line updates, and notifying the assigned Victim Advocate of victim/witness needs.

Charging

• Assists in the evaluation of incoming data to initiate court records.
• Processes incoming data via the digital management system to create court records and case assignments.
• Serves as backup to Charging Specialist.
• Perform related work as required.

MINIMUM QUALIFICATIONS

Required Education and Experience

• High school diploma (or GED equivalent), 2 years of college preferred.
• 1 to 3 years of related work experience in the courts.
• Any equivalent of training, education, and experience that provides the required skills, knowledge, and abilities.

County positions include a benefits package with medical coverage, paid leave, and much more.Available supplemental dental and vision.Defined Benefit pension after the vesting period.
VETERANS:You are encouraged to apply. Please provide your joint services transcript with your application.