Legal Assistant (Onsite, up to $24/hour)

Ultimate Staffing Services; Clearwater (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Monthly benefits stipend

Job summary

Ultimate Staffing Services is seeking a Legal Assistant for an onsite role in Clearwater, Florida, to support a busy estate, probate, and trust administration law firm.

The position requires excellent writing and organizational skills, client-facing communication, and the ability to manage calendars, prepare documents, and handle billing. Salary ranges from $40,000 to $50,000 per year with a benefits stipend after permanent hire; typical hours 8am–5pm, Monday through Friday.

Qualifications

• Proven paralegal experience in estate planning and probate is preferred.
• Familiarity with Microsoft OneDrive, Zoom, and all Microsoft office applications, as well as WordPerfect for estate planning documents.
• Strong writing skills with the ability to proofread and edit documents effectively.
• Excellent organizational skills with a keen attention to detail in managing multiple tasks simultaneously.
• Proficient in data entry, clerical duties, and administrative support within a law office setting.
• Strong phone etiquette and interpersonal skills for effective communication with clients and colleagues.

Responsibilities

• Draft legal documents, fee agreements, and correspondence while ensuring accuracy and compliance with applicable laws.
• Manage case files, including maintaining organization and accessibility of all materials.
• Prepare estate planning documents for signing and greet clients for signing appointments.
• Speak with clients to gather pertinent information for cases.
• Manage scheduling for attorneys.
• Prepare invoices and billing correspondence.
• Support probate administration processes by preparing exhibits, e-filing pleadings, and calendaring due dates for court filings.
• Collaborate with attorneys on project management tasks to ensure timely completion of legal projects.
• Maintain confidentiality of sensitive information while adhering to ethical standards in all interactions.

Skills

Paralegal experience

Estate planning

Probate

MS Office

OneDrive

Zoom

WordPerfect

Strong writing

Organizational skills

Communication

Tools

Microsoft Word

Excel

PowerPoint

OneDrive

Zoom

WordPerfect

Job description

Legal Assistant (Onsite, up to $24/hour) (JN -092026-431276) Clearwater, Florida

Salary: USD21 - USD24 per hour + Monthly benefits stipend once permanent

Our client is a busy, family-run Clearwater law office firm who specializes in estate, probate, and trust administration. They are adding a Legal Assistant to their small but mighty team! This role requires excellent writing and organizational skills to support attorneys in managing cases effectively and efficiently, as well as excellent interpersonal skills to work closely with clients, and a willingness to learn and to step in to help the team wherever needed. The ideal candidate for this position will have a passion for the law and for serving others, someone with exceptional communication and organizational skills, who exercises patience and empathy.

Duties & Responsibilities:

• Draft legal documents, fee agreements, and correspondence while ensuring accuracy and compliance with applicable laws.
• Manage case files, including maintaining organization and accessibility of all materials.
• Prepare estate planning documents for signing and greet clients for signing appointments.
• Speak with clients to gather pertinent information for cases.
• Manage scheduling for attorneys.
• Prepare invoices and billing correspondence.
• Support probate administration processes by preparing exhibits, e-filing pleadings, and calendaring due dates for court filings.
• Collaborate with attorneys on project management tasks to ensure timely completion of legal projects.
• Maintain confidentiality of sensitive information while adhering to ethical standards in all interactions.

Experience & Qualifications:

• Proven paralegal experience in estate planning and probate is preferred.
• Familiarity with Microsoft OneDrive, Zoom, and all Microsoft office applications, as well as Wordperfect for estate planning documents.
• Strong writing skills with the ability to proofread and edit documents effectively.
• Excellent organizational skills with a keen attention to detail in managing multiple tasks simultaneously.
• Proficient in data entry, clerical duties, and administrative support within a law office setting.
• Strong phone etiquette and interpersonal skills for effective communication with clients and colleagues.
• Join our team as a Paralegal or Legal Assistant where you can contribute your expertise while growing your career in a supportive environment dedicated to excellence in legal services.

Pay: $40,000.00 - $50,000.00 per year

Hours: 8am to 5pm with 1-hour lunch break

Location: Clearwater 33755