Legal Assistant (Office Automation)

Air Force Materiel Command; Bath Township (OH); On-site; USD 35,000 - 42,000; Full time

Job summary

Air Force Materiel Command is seeking a legal assistance specialist to provide administrative and office automation support to military and civilian attorneys and other legal professionals within the Staff Judge Advocate office.

The role involves preparing legal documents, editing correspondence, maintaining meticulous files, and assembling information for reports with precise grammar, spelling, and formatting. Strong typing and clear communication are essential.

Qualifications

• Knowledge of Office of the Staff Judge Advocate rules, procedures and programs to perform administrative work.
• Screening phone calls and visitors and handling routine correspondence.
• Proficiency with word processing and office automation software to produce documents.
• Typing skills are preferred for accuracy and speed.
• Ability to communicate effectively, in writing and speech.
• Ability to interpret and apply regulatory and procedural requirements for complex transactions.

Responsibilities

• Prepare and edit legal documents and administrative correspondence.
• Maintain files and records and assemble information for legal documents and reports.
• Enter data and correct errors in forms and documents with correct formatting and directives.

Skills

Knowledge of rules and procedures

Office administration

Word processing

Typing

Oral and written communication

Regulatory interpretation

Tools

Microsoft Word

Office automation software

Job description

The primary purpose of this position is to provide legal assistance, administrative and office automation services to support the military and civilian attorneys and other legal specialists assigned to the Office of the Staff Judge Advocate.

SPECIALIZED EXPERIENCE: Applicants must have, or within 120 days of the closing date of this announcement will have, at least 1 year (52 weeks) of specialized experience which is equivalent to Federal experience at the next lower grade (GS-04), level, pay band (NK-1), or equivalent (pay schedule, pay band, etc). Specialized experience is described as: Knowledge of, and skill in applying, established rules, processes, and procedures in a legal or claims office sufficient to: compare straightforward information on claims forms or legal documents with basic requirements for legal services provided by the office; use personal computers and office software programs, such as word processing programs, as needed, to enter data, complete forms, and correct errors and omissions on documents, files, and records; and use required formats with correct grammar, spelling, and punctuation.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

• Knowledge of rules, procedures, policies and programs of the Office of the Staff Judge Advocate to perform the procedural and administrative work of the organization such as preparing and editing legal documents and administrative correspondence, maintaining files and records and assembling information for various legal documents and reports; knowledge of legal services and terminology in the area of claims, civil law, military justice, legal assistance and legal research techniques; knowledge of grammar, spelling, capitalization, punctuation and required legal formats and directives regarding preparation of written communications to produce legal formats and directives regarding preparation of written communications to produce legal and administrative documents and communications.
• Knowledge of office functions to screen telephone calls and visitors, prepare and review correspondence and perform other administrative work of the organization.
• Knowledge of word processing automation software functions to support office operations and produce a variety of textual documents, such as letters, reports, memos and form letters.
• Skill in typing; a qualified typist is preferred.
• Ability to communicate effectively, both orally and in writing.
• Ability to interpret and apply regulatory and procedural requirements to process unusually difficult and complicated transactions.

PART-TIME OR UNPAID EXPERIENCE

Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE

Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.