Legal Assistant - Litigation

R. L. Barclay & Associates; Houston (TX); On-site; USD 80,000 - 90,000; Full time

Job summary

A growing law firm in Houston, Texas, is seeking an experienced Litigation Legal Administrative Assistant. This role involves providing specialized administrative support to attorneys, ensuring quality legal services. Responsibilities include drafting documents, managing files, and communicating with clients. The ideal candidate will have strong organizational and communication skills, along with proficiency in MS Office and legal document management. A Bachelor's degree is preferred, but a high school diploma is required. Join a dynamic team and contribute to a thriving legal practice.

Benefits

Medical insurance

Vision insurance

401(k)

Pension plan

Qualifications

• Minimum of 5 years’ experience in a law firm environment.
• Proficient in legal document formatting and e-filing.

Responsibilities

• Provide excellent customer service and communicate with clients.
• Draft pleadings, correspondence, and maintain files.
• Manage calendaring of deadlines and key dates.

Skills

Communication

Time Management

Organizational Skills

Education

Bachelor’s degree

High school diploma or GED

Tools

MS Office

Document Management System

Job description

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Our client, a growing law firm with offices in Houston, Texas, has a great full-time employment opportunity for an experienced Litigation Legal Administrative Assistant. The Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Provide excellent customer service: answer phone lines and communicate with clients.
• Draft standard pleadings, correspondence, memoranda, and other documents.
• Perform e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
• Maintain and organize files.
• Participate in the timely review and submission of prebills and/or client bills.
• Accurately file court documents both electronically and in document form and determine and follow any local or judge specific requirements related to same.
• Coordinate and make arrangements for travel and meetings.
• Accurately prepare and submit client intake forms.
• Regularly update client files, notebooks, and pleading indices.
• Maintain attorney-specific case lists, charts, and status of cases and outcomes.
• Enter, review, and revise timesheets accurately.
• Proofread all documents to ensure accuracy and completeness.
• Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
• Effectively manage and monitor calendaring of deadlines and key dates.

QUALIFICATIONS:

• Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a Document Management System (iManage experience a plus).
• Experience with time entry, e-Filing, and database software.
• Experience opening files and running conflict checks.
• Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
• Ability to work effectively and proactively within a team environment.
• Strong time management skills and the ability to work under pressure in a fast-paced environment.
• Ability to coordinate multiple tasks concurrently and to meet deadlines.
• Strong organizational skills, interpersonal skills, and attention to detail.
• Ability to handle confidential documents and information appropriately.

Education:

• Bachelor’s degree from an accredited college or university preferred.
• High school diploma or GED required.

Years of Experience:

• Minimum of 5 years’ prior experience in a law firm environment.

Please reference job ID #61210.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal, Administrative, and Other

• Industries

  Law Practice and Legal Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Pension plan

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