Legal Assistant - Labor & Employment

MaineHealth Accountable Care Organization; Portland (ME); On-site; USD 57,000 - 77,000; Full time

Job summary

MaineHealth is seeking a Labor & Employment Legal Assistant to support our in-house attorneys in a fast-paced, collaborative environment in Portland, ME. You will help manage employment-related matters by coordinating document management, scheduling, and deadline tracking.

You will also support workplace investigations and litigation, maintain confidential legal records, and coordinate with staff across departments to ensure accurate and timely results.

Qualifications

• Education: Bachelor’s Degree or successful completion of an Associate’s Degree in Paralegal Studies or equivalent required.
• Experience: Multiple years of experience as a legal assistant or paralegal in a law firm or equivalent setting required; experience with corporate records and contract editing or supporting employment or litigation preferred.
• Additional Skills/Requirements Preferred: Excellent verbal and written communication, editing and proofreading skills, proficiency in Microsoft Office.

Responsibilities

• Coordinate document management, scheduling, and deadline tracking for employment-related matters.
• Support workplace investigations and litigation; maintain sensitive legal records; coordinate with staff across departments.
• Calendar management, document organization and filing, and client communications to assist attorneys.

Skills

Detail-oriented

Organized

Editing & proofreading

Microsoft Office proficiency

Education

Bachelor’s Degree or Paralegal Studies Associate’s Degree

Tools

Microsoft Office

Job description

Location: Portland, ME
Facility: MaineHealth Corporate
Schedule: Full Time
Shift: Day
Job Category: Professional - Nonclinical
Req #: 94244
Date Posted: Sep 23, 2026

Do you have an eye for detail and a talent for staying organized? Are you interested in the intersection of law, HR, and employee relations?

MaineHealth is seeking a Labor & Employment Legal Assistant to support our in-house Labor & Employment attorneys in a fast-paced and collaborative environment. You'll help manage employment-related matters by coordinating document management, scheduling, and deadline tracking. You will also support workplace investigations and litigation, maintain sensitive legal records, and coordinate with staff across departments.

We're looking for someone who enjoys juggling multiple priorities, solving problems, and handling confidential information with professionalism and discretion. Experience in a legal, HR, or administrative support role is preferred. Experience supporting attorneys, employment law matters, or litigation is a plus.

If you're highly organized, detail-oriented, and enjoy meaningful work that supports both legal and operational teams, this could be a great opportunity to join MaineHealth's Legal Affairs team.

NOTE: 100% onsite for first 6 months then hybrid with 3 day in / 2 work-from-home cadence.

Summary:

The Legal Assistant role works with department attorneys to perform responsibilities in one or more of the following areas as assigned: corporate record keeping, insurance program administration, contract assembly and editing, subpoena management, employment law, real estate or litigation support. This role will also provide administrative support to attorneys including calendar management, document organization and filing, correspondence management and communication with clients.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

• Education: Bachelor’s Degree or successful completion of an Associate’s Degree in Paralegal Studies or equivalent program required.
• License/Certifications: N/A
• Experience: See “Education” Multiple years of experience as a legal assistant or paralegal in a law firm or equivalent setting required. Experience in managing corporate record books and corporate filings, assembling and editing contracts or supporting employment or other litigation preferred based on assigned attorneys and business need.
• Additional Skills/Requirements Required: N/A
• Additional Skills/Requirements Preferred: Excellent verbal and written communication skills including editing and proofreading skills. Proficiency in Microsoft Office.

Additional Information

MaineHealth is committed to fostering a supportive, inclusive environment where care team members can thrive while making a meaningful impact in the communities we serve across Maine and New Hampshire. We offer competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources—so you can grow your career while feeling supported both personally and professionally.

We recognize the value each team member brings to our organization.Any offer of employmentwill depend onqualificationssuch asskills, relevant experience, education, certifications,and otherjob-relatedfactors. Thebase rangeis an estimate and does notreflect the full valueofourtotal compensationpackage.

The pay range for this position is $56,721.60to $76,710.40per year.

Compensation for part-time positions isdeterminedon a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offerscomprehensivebenefits, recognition programs, career growth opportunities, and,where applicable,shiftdifferentials or other incentives.

MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to [emailprotected] .

Notice Regarding Maine Employer Surveillance Statute:Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

MaineHealth policy requires all care team members to be vaccinated, including for influenza, subject to eligibility for medical or religious exemptions which can only be granted in compliance with applicable law.

Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

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