Legal Assistant & Intake Coordinator (1+ years experience)

Law Firm of Michelle Reyes, Esq; San Juan (PR); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Paid holidays

Health insurance

Quarterly bonuses

Job summary

The Law Firm of Michelle Reyes, LLC in San Juan, PR seeks a Legal Assistant & Intake Coordinator. This in-person role blends client intake with legal assistant duties and administrative support; you'll be the first point of contact and the link between intake, onboarding, and our immigration team.

Ideal candidates have 1+ year in administrative or immigration law, fluent in English and Spanish, strong organization, and familiarity with Microsoft 365 and CRM systems.

Qualifications

• 1+ year of administrative, intake, client-service, or legal-support experience.
• 1+ year of immigration law experience.
• Fluent in English and Spanish.
• Strong organization and attention to detail.
• Familiar with Microsoft 365; able to learn case management and CRM.
• Proficient with maintaining confidentiality; able to handle legal questions appropriately.

Responsibilities

• Answer calls, greet visitors, and respond to inquiries by phone, text, email, and social media.
• Screen leads, run conflict checks, schedule consultations, process payments, and follow up with leads.
• Open new matters, organize client documents, and keep files accurate.
• Prepare templated forms, filing and signature packets, and routine correspondence for review.
• Calendar deadlines and appointments, and track receipt notices and case status.
• Handle mail, logs, office supplies, and help with marketing and social media.

Skills

Administrative experience

Immigration law

Bilingual English/Spanish

Microsoft 365

CRM systems

Confidentiality

Tools

Case management software

Microsoft 365

Job description

Legal Assistant & Intake Coordinator In-Person | San Juan, PR | Full-Time | Salaried, Non-Exempt

The Law Firm of Michelle Reyes, LLC is looking for an organized, client-focused Legal Assistant & Intake Coordinator to join our growing immigration practice. This in-person role combines client intake with legal assistant and administrative support. You'll be the first person clients deal with and the link between intake, onboarding, and our legal team.

Responsibilities

• Answer calls, greet visitors, and respond to inquiries by phone, text, email, and social media
• Screen leads, run conflict checks, schedule consultations, process payments, and follow up with leads
• Open new matters, organize client documents, and keep files accurate
• Prepare templated forms, filing and signature packets, and routine correspondence for review
• Calendar deadlines and appointments, and track receipt notices and case status
• Handle mail, logs, office supplies, and help with marketing and social media

Qualifications

• 1+ year of administrative, intake, client-service, or legal-support experience
• 1+ year of immigration law experience
• Professional fluency in English and Spanish
• Strong organization, attention to detail, and follow-through
• Comfortable with Microsoft 365 and able to learn case management and CRM systems
• Able to maintain confidentiality and scale legal questions appropriately
• Preferred: legal assistant, CRM, social media, or newsletter experience
• $35,000–$40,000 annual salary, based on experience and qualifications
• Monday–Friday, full-time, in person
• Paid holidays
• Health insurance and quarterly bonuses available after the probationary period

• This is a non-attorney position. All legal work is performed under attorney supervision.