Legal Assistant III - Public Corruption/Special Prosecution Intake

Miami SAO; Miami (FL); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Miami SAO is seeking a Legal Assistant III in the Public Corruption/Special Prosecution Intake units. The role supports attorneys, investigators, and task force officers on complex, confidential investigations from intake to disposition, with a workday 8:00 am to 4:30 pm.

Responsibilities include coordinating witnesses, preparing calendars, subpoenas, and filings; screening calls; maintaining virtual files; and providing back-up coverage while demonstrating discretion, strong writing and

Qualifications

• Two (2) years of secretarial and/or general clerical experience.
• Exceeds standard or outstanding rating on last performance evaluation.
• Probationary/review period completed to apply.

Responsibilities

• Coordinating witnesses for investigations and filed cases, preparing travel arrangements, support during active trial
• Preparing and processing daily calendars, correspondence, motions, subpoenas, and notices
• Screening phone calls, processing mail, and v-case doc manager
• Maintaining calendar of appointments, processing Pre-file conferences, depositions & hearings
• Preparing and maintaining virtual files on filed and investigation cases
• Assisting Attorneys and Investigators with various requests
• Performing other related duties as assigned

Skills

Bilingual English/Spanish

Excellent attendance

Teamwork

Strong writing skills

Tools

Microsoft Office

Database knowledge

Job description

Legal Assistant III – Public Corruption/Special Prosecution Intake

Legal Assistant III – Public Corruption/Special Prosecution Intake Units

Position Overview:

The Legal Assistant III in the Public Corruption /Special Prosecution Intake units will handle complex, sensitive, and confidential assignments and will work closely with Public Corruption attorneys, SAO Investigators, and task force officers. This position is responsible for working on investigations from the initial intake report through the investigative process, and the final disposition of the case as well as filed cases. The work schedule for this position is 8:00a.m. to 4:30p.m.

The Job Responsibilities are:

• Coordinating witnesses for investigations and filed cases, preparing travel arrangements, support during active trial
• Preparing and processing daily calendars, correspondence, motions, subpoenas, and notices
• Screening phone calls, processing mail, and v-case doc manager
• Maintaining calendar of appointments, processing Pre-file conferences, depositions & hearings
• Preparing and maintaining virtual files on filed and investigation cases
• Assisting Attorneys and Investigators with various requests
• Performing other related duties as assigned

The Minimum Requirements are:

• Two (2) years of secretarial and/or general clerical experience
• Having received an overall “exceeds standard” or “outstanding” rating on the last performance evaluation
• Having successfully completed probationary/review period in order to apply

The Preferred Qualifications and Skills are:

• Fluency in English and Spanish
• Having excellent attendance and having been in current position for at least one year

Specific Skills and Characteristics:

The Successful Candidate must be able to:

• Possess and demonstrate an ability to handle sensitive and confidential information with the highest degree of professional responsibility
• Possess and demonstrate excellent problem-solving abilities
• Possess and demonstrate excellent writing skills
• Possess and demonstrate excellent verbal communication skills
• Possess and demonstrate significant knowledge of computer programs
• Work effectively under pressure and be adaptable to change
• Be a detail-oriented individual with proven aptitude using databases
• Possess and demonstrate the ability to work effectively under pressure
• Work independently as well as in a team environment
• Work effectively with all levels of staff and outside agencies
• Provide back-up coverage to team members as needed

Starting Annual Salary: $41,324.16
*Note: Please be advised the starting salary for this position is non-negotiable.

The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice. All information provided by applicants is subject to verification and background investigation.

Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position.

Internal and External Candidates will be considered
Equal Employment Opportunity/Affirmative Action Employer