Legal Assistant II – Training and Recruitment Assistant

Miami SAO; Miami (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Insurance benefits

Vacation package

Florida Retirement System Pension

Job summary

Miami SAO in Miami, FL seeks a Legal Assistant II – Training and Recruitment Assistant to support the Director of ASA Training. Duties include coordinating classes, tours, speaker events, and recruitment tasks, plus data entry and document management.

Strong organizational and communication skills are essential in a fast-paced office environment. Responsibilities cover onboarding, recordkeeping, and project support while collaborating with the Recruitment and Retention Unit.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and conflict resolution skills.
• Excellent time management with deadlines.
• Strong analytical and problem-solving abilities.
• Proficient with Microsoft Office Suite.
• Knowledge of researching case law and Florida statutes.
• Experience with Excel spreadsheets.

Responsibilities

• Coordinate training classes for ASAs and interns, calendar management and requests.
• Facilitate group tours, schedule guest speakers, prep training rooms.
• Maintain records for hiring, onboarding, training, certification and swearing-in.
• Support the Recruitment and Retention Unit.
• Data entry into in-house management systems.
• Document actions via forms, reports, logs and scanned onboarding docs.
• Assist with assignments and special projects as needed.
• Perform other related duties as assigned.

Skills

Verbal comms

Written comms

Interpersonal skills

Time management

Analytical skills

MS Office

Case law research

Excel knowledge

Job description

Legal Assistant II – Training and Recruitment Assistant

Position Overview

This individual will support and assist the Director of ASA Training managing new ASA training classes, ensuring training conference rooms are reserved and prepped, assisting with coordination of ongoing training for interns and ASAs and coordinating tour groups and guest speaker events. This position will also work closely with the Recruitment and Retention Unit in the coordination and recruitment of potential Assistant State Attorneys and law school and college interns in addition to assisting with recruitment paperwork such as applications, applicant notifications, and data entry. This individual must be self-motivated and able to maintain and adhere to scheduled events. The work schedule for this position is 8:30 a.m. to 5:00 p.m.

The Job Responsibilities are:

• Coordinating training classes for Assistant State Attorneys and interns, including calendaring and assisting with amended requests.
• Facilitating group tours, scheduling guest speakers and ensuring training rooms are prepped for incoming classes.
• Assisting with recordkeeping related to hiring, onboarding, training, certification and swearing in of Assistant State Attorneys.
• Supporting the Recruitment and Retention Unit
• Data entry onto in-house management programs
• Documenting actions by completing forms, reports, logs, and records, scanning onboarding documents and tour waiver forms
• Assisting with assignments and/or special projects
• Performing other related duties as assigned

The Minimum Requirements are:

• High School diploma or its equivalent
• One (1) year of secretarial and/or general clerical experience

The Preferred Qualifications and Skills are:

• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills
• Excellent time management skills with the proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite or related software
• Knowledge and experience in researching case law and Florida statutes
• Experience with Excel spreadsheets

Specific Skills and Characteristics

The Successful Candidate must be able to:

• Be personable and positive, demonstrating compassion and providing excellent customer service to all levels of staff and the public
• Possess and demonstrate excellent organizational skills
• Possess and demonstrate excellent problem-solving abilities
• Possess and demonstrate excellent communication skills
• Possess and demonstrate significant knowledge of computer programs
• Work well under pressure and maintain composure
• Be a self-starter and work independently
• Be adaptable to change
• Be flexible with their work schedule
• Be detail-oriented and able to multi-task

*Note: Please be advised the starting salary for this position is non‑negotiable

The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice. All information provided by applicants is subject to verification and background investigation.

• Insurance benefits
• Vacation package
• Florida Retirement System Pension benefits

Internal and External Candidates will be considered
Equal Employment Opportunity/Affirmative Action Employer