LEGAL ASSISTANT II (County Court)

The Office of Miami-Dade State Attorney Katherine Fernandez Rundle; Miami (FL); On-site; USD 31,342 - 38,306; Full time

Benefits offered by this job

Insurance benefits

Vacation package

Florida Retirement System Pension benefits

Job summary

A state attorney's office in Miami is seeking a Legal Assistant II to provide secretarial and caseload support for Assistant State Attorneys. Responsibilities include preparing cases, creating electronic files, and coordinating with various agencies. Candidates must possess a high school diploma and one year of relevant experience. A competitive salary of $34,824.48 is offered, along with benefits including insurance and retirement plans.

Qualifications

• One year secretarial or clerical experience required.

Responsibilities

• Preparing Misdemeanor or Traffic cases.
• Creating electronic case files.
• Preparing arraignments, trials, reports, and motions for court cases.
• Processing daily calendars and incoming mail.
• Ordering supporting documentation from agencies.
• Generating subpoenas for trial hearings.
• Completing work requests for Assistant State Attorneys.
• Handling calls from defense attorneys and police agencies.
• Coordinating transportation of victims and witnesses.
• Providing back-up support to other Legal Assistants.

Skills

Fluency in English/Spanish

Excellent customer service

Ability to work under pressure

Knowledge of computer programs

Good communication skills

Organizational skills

Multitasking ability

Teamwork capability

Flexibility with work schedule

Adaptability to change

Education

High School Diploma or equivalent

Job description

Position Overview

The Legal Assistant II in the Traffic/Crimes Division of County Court provides secretarial and caseload support for Assistant State Attorneys. This position is available as Full‑time or Part‑time. The work schedule for Full‑time positions is 8:00 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m. Part‑time positions require a minimum of 20 hours per (depending on assigned division).

The Job Responsibilities

• Preparing Misdemeanor or Traffic cases for either a Central or Branch division
• Creating electronic case files
• Preparing arraignments, trials, reports, and motions for upcoming court hearing cases
• Processing daily calendars, discoveries, and incoming mail
• Ordering photos, body‑worn cam videos, police reports and other supporting documentation from agencies
• Generating subpoenas for upcoming mandatory trial hearings
• Completing work requests for the Assistant State Attorneys
• Handling numerous incoming and outgoing telephone calls from defense attorneys, police agencies, victim‑witnesses and other outside agencies
• Coordinating transportation of victims and witnesses for pre‑file conferences and trial hearings
• Providing back‑up support to other Legal Assistants throughout the Division
• Performing other related duties as assigned

The Minimum Requirements

• One (1) year secretarial or clerical experience*
• High School Diploma or its equivalent

The Preferred Qualifications and Skills

• Being fluent in English/Spanish or English/Creole

Specific Skills and Characteristics

• Be personable and positive, demonstrating compassion and providing excellent customer service to all levels of staff and the public
• Possess and demonstrate an ability to work effectively under pressure with stringent deadlines
• Possess and demonstrate significant knowledge of computer programs and the ability to work in a paperless work environment
• Possess and demonstrate very good verbal and written communication skills
• Possess and demonstrate excellent organizational skills
• Possess and demonstrate the ability to multitask
• Possess and demonstrate the ability to work independently as well in a group/team environment
• Be flexible with their work schedule and able to work additional hours when required
• Be adaptable to change
• Work effectively with all levels of staff, outside agencies and the public

Starting Annual Salary: $34,824.48

* Note: Please be advised the starting salary for this position is non‑negotiable.

To apply for this position, please complete and submit an application, and updated resume to: [e-mail] with the Subject: Legal Assistant II – County Court.
Applications can be downloaded from our website at: www.miamisao.com .

The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice. All information provided by applicants is subject to verification and background investigation. False statements or omission of information on any application materials may be grounds for non‑selection, withdrawal of an offer of employment, or dismissal after being employed.

Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position.

Internal and External Candidates will be considered
Equal Employment Opportunity/Affirmative Action Employer