LEGAL ASSISTANT II - DISTRICT ATTORNEY

Claytoncountyga; Northern (KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Clayton County in Kentucky is seeking a Legal Assistant II to perform advanced legal administrative work for a trial team, including preparing cases for arraignment, trial, motions, and grand jury calendars.

The role involves preparing calendars, subpoenas, and discovery, maintaining files, and assisting with notices, arraignments, and related court processes while coordinating with attorneys and investigators.

Qualifications

• High school diploma or GED plus 3 years of administrative support in a legal environment.

Responsibilities

• Perform legal administrative work for a trial team consisting of Assistant District Attorney/Assistant Solicitor General, Investigator Supervisor, and Investigator.
• Prepares all arraignment, trial, motions, and Grand Jury calendars and subpoenas for assigned courtroom; maintains files for all calendars and distributes.
• Prepare discovery to be given out at arraignment and trial calendar calls; ensure pleas and related documents are processed and filed.
• Maintain calendar and logs for cases assigned to attorneys and investigators; coordinate with court personnel.
• Prepare detainer/extradition papers for subjects; prepare bench warrants and bond forfeitures as needed.

Education

High school diploma or GED

Tools

Criminal Justice Information System

WordPerfect

Microsoft Word

Job description

CLASSIFICATION TITLE: Legal Assistant II

PURPOSE OF CLASSIFICATION

The purpose of this classification is to perform advanced legal administrative work for a trial team within the District Attorney's or Solicitor General's Office assigned to a Courtroom. Work involves preparing cases for arraignment, trial, motions, and grand jury calendars.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Perform legal administrative work for a trial team consisting of Assistant District Attorney/Assistant Solicitor General, Investigator Supervisor, and Investigator. Creates file folders and orders mug shots; enters information and case numbers into computer system; forwards to appropriate Investigator. Keeps monthly log of how many cases are given to each Assistant District Attorney/Assistant Solicitor General and Investigator. Prepares all arraignment, trial, motions, and Grand Jury calendars and subpoenas for assigned courtroom; maintains files for all calendars and distributes. Types and prepares Grand Jury presentments. Responsible for ensuring all notices and subpoenas are mailed out in a timely manner. Prepare discovery to be given out at arraignment and trial calendar calls. Responsible for ensuring all pleas are returned to the District Attorney's/Solicitor General's Office and processed, which may include typing of nolle prosses, when appropriate, closing case out on computer and marking files accordingly. Closes all Administrative Dismissals as well as processes the transfers to State Court. At arraignment, responsible for ensuring all defense attorneys or the defendants receive copy of the State’s discovery and marks calendar with all pertinent information. Receive all calls and mail for assigned courtroom Assistant District Attorney/Assistant Solicitor General, and Investigator. Assist callers regarding calendars, court dates, court appearance, bonds, etc. Types accusations and indictments for assigned courtroom and ensures accusations are filed and placed on next available arraignment calendar. Locates and places detainers on subjects that are in State custody and prepares production orders for prisoners to be brought back to court. Prepare detainer/extradition papers for subjects to secure their return to Clayton County and to answer charges. This includes prisoners in custody out of State or in Federal custody. Prepares all bench warrants and bond forfeitures for assigned courtroom; prepares calendar for all bond forfeitures and attends calendar call; prepares appropriate forms, i.e., judgments for cost or Rule Absolutes for judge’s signature. Prepares/types all appeals to be sent to the Court of Appeals or Supreme Court and keeps a log for the Assistant District Attorney/Assistant Solicitor General for all appeals pending. Prepares Appeal Briefs and maintains an ongoing list of appeals which are pending in assigned Courtroom. Maintains calendar that informs the Assistant District Attorney/Solicitor General of brief due dates. Prepares assigned courtroom schedule for the following year and disburses to court personnel; makes any needed changes during the year and informs all concerned parties. Types all correspondence for Assistant District Attorney/Assistant Solicitor General and Investigator as required; orders certified copies of pervious convictions or defendants for assigned courtroom. Attends Employee Development Program offered through Clayton County Human Resources Department. Enrolls in and attends off site training (such as Word, Excel, Powerpoint, etc.) if funds are available in the department budget. Responsible for overseeing data management, file management, etc. Cross-trains with other support staff members to assist in absences. Receive all calls and mail for assigned courtroom Assistant District Attorney/Assistant Solicitor

ADDITIONAL FUNCTIONS

Coordinates and chairs monthly/bi-monthly trial team meetings to ensure cases are being processed and handled appropriately in assigned courtroom and in the office. Performs other related duties as required.

MINIMUM QUALIFICATIONS

High school diploma or GED; supplemented by three (3) years previous experience providing administrative support in a legal environment, proficient in the use of the Criminal Justice Information System, WordPerfect or Microsoft Word; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.