Legal Assistant II

SYSTEM West Virginia University Health System; West Virginia; Hybrid; USD 32,000 - 48,000; Full time

Job summary

The WVU Medicine Legal Services team is seeking a detail-oriented Legal Assistant to support contracting and transactional functions under the Associate General Counsel. You will handle calendar management, document preparation, and coordination of contract execution, while ensuring timely communication with internal departments.

The role emphasizes strong writing, proofreading, and organizational skills, with proficiency in Microsoft Office and document management systems.

Qualifications

• High School diploma or Equivalent AND one year of experience in legal or related field OR Bachelor's degree.
• Associates degree in business/office management, secretarial sciences, or related legal field.
• Experience with database and document management systems; experience in general transactional and contract processes.
• Advanced experience in Microsoft Office and Adobe.

Responsibilities

• Provide a wide range of support to WVUHS transaction and contracts team.
• Key point of contact, calendar management and travel for associate and assistant general counsel.
• Communicate timely and professionally with internal WVUHS departments regarding legal matters.
• Prepares documents for signature and coordinates execution and mailing of legal documents.
• Monitor and maintain management information for the WVUH Legal Services Department.
• Maintain departmental filing system for easy access to information.
• Complete projects related to document organization and contract management.

Skills

Verbal communication

Written communication

Proofreading

Organizational skills

Computer literacy

Adaptability

Time management

Education

High School diploma

Bachelor's degree

Associates degree

Tools

Microsoft Office

Adobe

Document management systems

Job description

Welcome! We’re excited you’re considering an opportunity with us! Below, you’ll find other important information about this position.

Acting under the direction and supervision of the Associate General Counsel, provides general Legal Assistant support of the contracting and transactional functions and responsibilities of the Associate General Counsel, as well as in support of the more general legal needs of the WVUHS Legal Department.

MINIMUM QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. 1. High School diploma or Equivalent AND one (1) year of experience in legal or related field OR Bachelor's degree.

PREFERRED QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. 1. Associates degree in business/office management, secretarial sciences, or related legal field

EXPERIENCE:

1. 1. Experience with database and document management systems
2. 2. Experience related to general transactional and contract legal processes
3. 3. Advanced experience in Microsoft Office and Adobe

CORE DUTIES AND RESPONSIBILITIES

1. 1. Provide a wide range of support to WVUHS transaction and contracts team
2. 2. Key point of contact, responsible for calendar management and travel (when necessary) for associate and assistant general counsel.
3. 3. Communicate timely and professionally with internal WVUHS departments regarding legal matters
4. 4. Prepares documents for signature and coordinates execution and mailing of legal documents
5. 5. Monitor and maintain management information for the WVUH Legal Services Department.
6. 6. Maintain appropriate departmental filing system and departmental files ensuring ease of access in timely manner to accurate information.
7. 7. Complete various projects related to the organization of documents, filing systems, and management of on-site and off-site contracts.
8. 8. Lead area by Create and organize information, and generate reference tools for easy use by the office.
9. 9. Monitor governmental websites for excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence.
10. 10. Ensure contract file has all contracts, signatures, and documents fully executed prior to closing.
11. 11. Circulate copies of contracting documents to stakeholders as appropriate.
12. 12. Support the WVUH Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.
13. 13. Train other personnel in contracts management database as directed.
14. 14. Organize and track files for important transactions or case documents, including pleadings and voluminous discovery16 documents; creating files and maintaining files in electronic case and contracts management databases.
15. 15. Obtaining and assisting with the review of due diligence and discovery materials, such as corporate certificates of good standing and other court filings.
16. 16. Search legal records collected in computer databases.

PHYSICAL REQUIREMENTS

1. 1. Prolonged periods of sitting.
2. 2. Manual dexterity used in operating standard office equipment
3. 3. Lifting of no more than 10 pounds.

WORKING ENVIRONMENT

1. 1. We are looking for someone who enjoys working in a fast-paced, deadline driven environment.

SKILLS AND ABILITIES

1. 1. Good verbal and writing skills.
2. 2. Ability to proofread and edit documents.
3. 3. Good organizational skills.
4. 4. Basic computer knowledge and ability to operate standard office software.
5. 5. Willingness to adapt and reprioritize tasks in a changing environment
6. 6. Possess excellent time management skills and the ability to prioritize while working independently.

Additional Job Description

Scheduled Weekly Hours: 40 Shift: Exempt/Non-Exempt: United States of America (Non-Exempt) Company: SYSTEM West Virginia University Health System Cost Center: 509 SYSTEM Legal Services

The West Virginia University Health System is a West Virginia-based academic health system that provides the full continuum of healthcare services at 30 hospitals in West Virginia, Pennsylvania, Ohio, and Maryland. With more than 47,000 employees, of which 7,200 are providers, and $10 billion in total operating revenues, the WVU Health System is anchored by an 890-bed academic medical center and the 150-bed WVU Medicine Golisano Children’s Hospital in Morgantown, West Virginia. Together, the Health System’s hospitals, clinics, and specialty programs provide a comprehensive continuum of care, ranging from community-based primary and specialty services to highly complex, quaternary care and post-acute care.