Legal Assistant I

Pennsylvania Office of Attorney General; Philadelphia (Philadelphia County); Hybrid; USD 39,000 - 55,000; Full time

Job summary

Join a dedicated team at a prominent legal office as a Legal Assistant I, where your clerical skills will support the Civil Law Division in various legal matters. This role involves typing, proofreading, and managing legal documents while ensuring compliance with agency regulations. You'll assist attorneys with case management, travel arrangements, and document filing in both state and federal courts. If you thrive in a structured environment and enjoy supporting legal processes, this position offers a fantastic opportunity to grow your career in public service while making a meaningful impact in the community.

Qualifications

• 3 years of clerical, enforcement, or investigative work experience required.
• 1 year of experience in an office environment is necessary.

Responsibilities

• Provide clerical support for the Civil Law Division.
• Type, proofread, and file legal documents efficiently.
• Assist attorneys with travel arrangements and case management.

Skills

Legal Document Processing

Typing Skills

Proofreading

Data Entry

Clerical Support

Education

High School Diploma or Equivalent

Experience in Office Environment

Tools

Desktop Computer

Scanner

Printer

Fax Machine

Job description

Section: Attorney Resource Center/Civil Law Division

Class: Legal Assistant I

Location: Philadelphia

Telework: This position will report to the headquartered location a minimum of 2 days per week. You may have the opportunity to telework the remainder of the week, if desired (candidates must have a computer/laptop and internet access) and based on business need. During the 6 month probationary period, no telework options are available.

Position Type: Full-time, Non-civil service, Union

Work Hours: 8:30 – 5:00

Salary Range: Starting salary of $39,785

Basic Function:

The primary role of this position is to provide support for the Civil Law Division. Assignments are received through the Attorney Resource Center (ARC) Ticketing system from Civil Law Division attorneys and investigators as needed. Work entails the performance of legal clerical activities executed by using independent judgment. Skilled typing and processing of legal documents is required.

This position performs clerical support as needed to all sections within the Civil Law Division that are involved in representing Commonwealth agencies, officials, and employees in federal, state, and circuit courts and the Supreme Court of the United States. The cases are based on a variety of issues such as federal constitutional, federal statutory, state statutory, common law, tort, tax, and bankruptcy claims and appeals from the lower court cases.

Key Responsibilities:

• Types documents from handwritten draft, oral or taped dictation, or original source documents into draft or final form
• Proofreads documents/correspondence to ensure grammatical correctness, completeness, and adherence to agency rules and regulations
• Opens, maintains, closes, and archives cases
• Electronically files documents in all Pennsylvania and federal courts
• Assists with the pick-up and delivery of legal documents from/to the appropriate court
• Inputs data into the appropriate computer systems and retrieves it when needed
• Makes travel arrangements for attorneys and/or subpoenaed witnesses
• Processes all incoming mail properly and efficiently
• Drafts correspondence
• Creates standard pleadings and document segments using templates
• Prints, scans, and copies documents
• Schedules depositions, obtains court reporters, and secures conference rooms
• Provides front desk assistance and greets guests
• Operates desktop computer, scanner, and printer
• Operates a copier and sends faxes
• Performs other duties as required

Minimum Requirements:

• Three years of responsible clerical, enforcement, or investigative work OR any equivalent combination of experience and training
• At least one year of experience working in an office environment